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Job Title:  Finance and Administration Officer  

Organisation: SEMA

Duty Station: Kampala, Uganda

Reports to: Finance and Administration Manager

About the Company:

Established in 2018, SEMA is a not-for-profit enterprise called Stichting SEMA based in Uganda. SEMA empowers citizens to provide real-time feedback on their experiences with public services.

Job Summary:  SEMA is seeking a highly organized and detail-oriented Finance and Administration Officer to manage the organisation’s financial and administrative Operations and ensure compliance with financial policies, donor regulations, and accounting standards. This role is critical in maintaining SEMA´s financial health and supporting its mission of improving public service delivery through citizen feedback. The Finance and Administration Officer will handle financial transactions, administrative roles, reporting, and compliance, contributing to the overall efficiency and effectiveness of the organization.

Key Duties and Responsibilities:

Accounting:

• Maintain accurate and up-to-date accounting records.
• Process accounts payable and receivable.
• Prepare and reconcile bank statements.
• Assist with the preparation of financial reports.
• Identify and document queries related to bank dealings and submit them to management.
• Review payment supporting documents to ensure alignment with authorization levels, purchase orders, delivery notes, and goods received notes.
• Receive and process payments for suppliers, staff, and service providers.

Financial Data Management:

• Enter all financial transactions accurately into the organization’s accounting software.
• Ensure accuracy, completeness, and proper coding of transactions before entry.
• Maintain timely and accurate filing of payment vouchers and invoices, ensuring all supporting documents are attached.
• Review financial requests and reports to ensure alignment with grant terms.
• Build the capacity of staff in sound financial management systems.

Financial Reporting.

• Maintain timely and accurate filing of payment vouchers and invoices, ensuring all supporting documents are attached.
• Prepare and submit timely monthly receipts reconciliation statements.
• Prepare and submit all statutory returns, such as PAYE, NSSF, and LST.
• Prepare monthly bank reconciliation statements.
• Reconcile all balance sheet accounts and submit a monthly reconciliation schedule.
• Prepare financial schedules for internal and external audits.

Administration:

• Ensure the proper functioning of procurement systems and logistical operations, including travel and event organization.
• Contribute to the review and development of internal controls and accounting systems to support continuous improvement initiatives.
• Assist with budgeting and financial planning.
• Provide general administrative support to the finance department.

Qualifications, Skills and Experience:

• Bachelor’s degree in Finance, Accounting, Business Administration, or a related field.
• Professional certification (e.g., CPA, ACCA) is highly desirable.
• Excellent mathematical skills; understanding of data privacy standards; Grants management; compliance: integrity; honesty; customer-service skills; solid communication skills, both written and verbal
• Minimum 3 years experience in an Accounting in a corporate or international NGO environment.
• Proven experience in financial management, particularly in the non-profit sector.
• Strong knowledge of financial regulations, accounting principles, and best practices.
• Proficiency in financial management software and Microsoft Office Suite.
• Excellent analytical, problem-solving, and organizational skills.
• Strong communication and interpersonal skills, with the ability to explain financial concepts to non-financial staff.

How to Apply:

Email your CV and motivation letter to carol@talktosema.org & info@talktosema.org   We will be accepting applications on a rolling basis.

Deadline: 30th August 2024. First interviews with selected candidates will be held in the last week of August.

Note: There shall be no discrimination on the grounds of age, sex, marital status, family status, sexual orientation, disability, race, nationality or religion in any circumstances.

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