The Ugandan Jobline

Job Title:  Senior Administrative Officer

Organisation: Uganda National Institute of Teacher Education

Duty Station: Wakiso, Uganda

About Organisation:

Uganda National Institute of Teacher Education was commissioned with the focus on practice and hand-on experiences as basis of teaching and learning. Vocationalisation spans through all teacher education programme courses.

Job Summary:  The Senior Administrative Officer will manage the calendar and general administration of the Office of the Director General.

Key Duties and Responsibilities:

• Scheduling appointments, organizing and taking minutes of meetings called by the Director General;
• Acting as Minute Secretary for meetings of the Office of the Director General and Management Committee;
• Providing timely notification to the Director General of schedules on the calendar;
• Managing records of important contacts to the Office of the Director General;
• Draft administrative and other correspondences for the Director General as instructed;
• Undertaking official administrative assignments as instructed by the Director General;
• Participating in the organization of Institute ceremonies and events involving the Director General;
• Organizing both local and international itineraries for the office including confirming travel, freight and hotel reservations;
• Compiling relevant data and information for the Director General as instructed.
• Drafting speeches or briefs for the Director General;
• Overseeing the security of persons and documents of the Office;
• Supervising and appraising the administrative support staff deployed to the Office; and
• Providing regular briefs to the Director General on the functioning of the Office.

Qualifications, Skills and Experience:

• An Honours Bachelor’s Degree in either Social Sciences, Development Studies, Social Work and Social Administration, Management Science, Law, Commerce (Management option), Business Administration (Management option) or Business Studies (Management option) or a related field from a recognized University or Institution.
• A Master’s Degree in any of the above fields from a recognized University or Institution.

Work Experience:

• At least three (3) years of experience at Administrative Officer level from a reputable organization.

Competencies

• Technical: Management of organizational environment; Effective coordination of meetings; Planning, organizing and coordinating; Accountability; Records and Information Management
• Behavioural: Communicating effectively; Networking; Public relations and customer care; Ethics and Integrity and Results oriented.

How to Apply:

All applications should be accompanied with the following:

• Certified photocopies of all Academic and Professional Certificates and
• Transcripts;
• A curriculum Vitae;
• Three (3) Reference letters (Professional, Personal and Academic)
• A recent coloured passport size photograph; and
• A copy of the National Identity Card

Eligible female candidates are encouraged to apply. Only short-listed applicants shall be contacted for the interview and final selection process. All applications should be addressed and hand delivered to:

The Institute Secretary Designate,

Uganda National Institute of Teacher Education Kitikifumba-Shimoni,

Kira Municipality P.O. Box 7112, Kampala.

Deadline: 12th July, 2024 by 5:00pm East African Standard Time.

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