The Ugandan Jobline

Job Title:   Human Resource Assistant (No Experience NGO Jobs)

Organisation: KRC Uganda

Duty Station: Fort Portal, Uganda

Reports to: Human Resource Officer

About the Company:

KRC Uganda is a nationally recognized research, advocacy, and community development organization dedicated to catalyzing positive change. Established in 1996 and proudly registered with the National Bureau for NGOs in Uganda (Registration number S.5914/1956), we embody a steadfast commitment to utilizing meaningful, actionable data as the linchpin for effective development programs. At KRC-UGANDA, we firmly believe that empowering communities requires a comprehensive understanding of their needs.

Job Summary:   The Human Resource Assistant will provide administrative, documentation and record management by regularly updating staff annual leave tracker, staff contract tracker, timely filing of documents, drafting staff contracts and appointment letters, support recruitment process and handle other Human Resource tasks. S/he should be able to maintain high levels of confidentiality

Key Duties and Responsibilities:

• Disseminate job adverts on career pages, social media and notice boards
• Receive, record and file job applications
• Make calls to shortlisted applicants informing them of interview date, time and venue
• Prepare venues and required tools to be used during interviews
• Regular monitoring and updating of annual leave tracker and staff contract expiry tracker
• Notify the Human Resource Officer about staff contract expiry two months prior
• File HR documents with guidance from the Human Resource Officer
• Ensure that all staff files are updated
• Distribute physical and digital training materials during trainings/capacity building sessions
• File institutional monthly reports for all staff
• Schedule for appointments of staff with HR Officer
• Draft appointment letters, contracts, acceptance letters as guided by the Human Resource Officer
• Store, copy and scan institutional documents such as policies and standard operating procedures
• Monitor staff attendance at head Office and other field Offices in liaison with Administrative Assistants of the specific Offices

Qualifications, Skills and Experience:

• Minimum of a diploma in Human Resource Management, Social work, Psychology or any related field with human Resource Course unit/s

Required Skills

• Basic knowledge of labor legislation
• Public Relations and Communication skills
• Hands-on experience with MS Office (Word, Excel and Power Point)
• Solid organizational and time-management skills
• Ability to handle sensitive information and maintain confidentiality

How to Apply:

Applications should be addressed to the Human Resource Officer at Kabarole Research and Resource Centre-Uganda, Plot 28, Mugurusi Road, P.O Box, 782, Fort Portal, and must include the following:

• A complete, signed cover letter
• A resume
• Copies of academic documents
• A copy of National Identity Card
• Names, email addresses, contact telephone numbers of three (03) professional referees

Applications should be sent either by email to humanresource@krcug.org or hand delivered to KRC-Uganda head Office at Mugurusi Road Fort Portal Tourism City, Uganda.

Deadline: 17th August 2024 by 5:00pm

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