The Ugandan Jobline

Job Title:  M&E Assistant

Organisation: ACTED

Duty Station: Kampala, Uganda

About Organisation:

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

Job Summary:  The M&E Assistant will support the implementation of solid MEAL systems and mechanisms that are in line with the global MEAL procedures and deliver effective research/outputs so to inform timely decision making and the adoption of sound corrective measures. The incumbent will also ensure lessons learnt and best practices are discoursed and documented. The jobholder will contribute to the effective functioning of beneficiary complaints and response mechanism and enhance the trust and confidence of beneficiaries, identify areas of our work which need to be improved and ensure that ACTED learns from the feedback provided through this process.

Key Duties and Responsibilities:

Appraisal, Monitoring and Evaluation Systems

Technical and Systems Development

• Contribute to the development and updating of the country MEAL strategy, the consolidated MEAL work plan and MEAL frameworks for all ongoing projects;
• Support the MEAL Manager to implement the MEAL policies and procedures as described in the ACTED MEAL standard guidelines and make sure that the tools are followed as applicable;
• Contribute to an effective roll-out of M&E collection and reporting systems to all staff and partners through training, site visits, manuals, and other technical support as needed.

MEAL Implementation and Management

• Support the development of ToRs and mission plans for assessments, monitoring and evaluations (baselines, mid-terms, endlines);
• Assist in the development of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
• Assist with data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards;
• In the absence of a dedicated database team, maintain electronic and/or paper-based MIS systems for tracking and reporting all quantitative data and information including reporting on ACTED’s 16 global strategic program indicators;
• Assist in the analysis of MEAL data and help produce reports, factsheets with useful statistical analysis and presentation (charts, tables, histograms, box plots) as necessary in a timely manner;
• Provide data to the Project Development Team for use in preparation of reports to donors and other stakeholders, as required;

Learning

• Contribute to proactive dissemination and use of knowledge gained through MEAL activities among Project Managers, Technical Coordinators and Project Development Manager/Officers;
• Contribute to organizing and facilitating learning events in order to capture best practices and lessons learnt when a project closes or as required;
• Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
• Support project implementation and improvement by providing timely information around project successes to be scaled up as well as challenges to allow ‘course correction’ throughout life of the program.

Beneficiary Complaints and Response Mechanism

• Contribute to the implementation of the beneficiary Complaints and Response Mechanism (CRM) for the country mission in line with ACTED standard beneficiary CRM procedures;
• Contribute to the proper management of the project CRM central database.

Other

• Provide regular and timely updates on progress and challenges to supervisors and other team members;
• Participate in MEAL-related conferences and workshops when possible and stay up to date with best practices and new knowledge created in the field of MEAL;
• Perform any other related activities as assigned by immediate supervisor.

Key Performance Indicators

• Mechanism in place and functional to provide data on project indicators to PDD in a timely manner
• Mechanism in place and functional that allows at least the reporting on ACTED’s 16 global standard indicators
• Lessons learnt and best practices recorded in the Country Lessons Learnt and Best Practices document according to ACTED’s standard learning procedures and updated in regular and timely manner
• On site monitoring visits conducted and reports produced.

Qualifications, Skills and Experience:

• Bachelor’s Degree in Statistics, Economics or a related field
• At least two years of work experience in similar field, experience with humanitarian organization is an asset
• Strong statistical analysis and IT Skill, including use of Data on project indicators to PDD in a timely manner.
• Knowledge in designing and deployment of mobile-based data collection tools(ODK) is an added advantage.
• Proficient understanding of Monitoring and Evaluation, including the ability to work effectively with tight timelines, high quality standards and demanding potentially overlapping priorities.
• Experience of social research methods to conduct monitoring and evaluation for humanitarian and development initiatives/interventions.
• Candidate should be a national and local language is an added advantage.

How to Apply:

Qualified Uganda Nationals with the required qualifications/skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single Document in PDF with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts. Send to uganda.jobs@acted.org with the subject line as M&E ASSISTANT.

Deadline: 31st July 2024 by 5pm

Note that Applications sent without this exact subject line and applications not saved with candidates’ names will not be shortlisted.

Only shortlisted candidates will be contacted. Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.

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