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Job Title:    Human Resource and Administration Assistant (Fresher Job Opportunities)

Organisation: ASAAK Financial Services

Duty Station:  Fort Portal, Uganda

About Organisation:

Asaak Financial Services has developed a revolutionary mobile system and pair it with extraordinary customer service to offer financial products that can be accessed anywhere, without the hassle or judgement of traditional institutions. Our products are designed meet clients at their level.

Job Summary:  The Human Resource and Administration Assistant will be responsible for managing and handling the day-to-day HR and Administration activities. He/she will be a liaison between the organization and the employees

Key Duties and Responsibilities:

• Monitor the implementation and ensure compliance to HR policies, procedures and processes in line with the HR Manual and company guidelines at the branch.
• Coordinate the recruitment process in liaison with the head office by receiving walk-in applications (if any), shortlisting candidates and follow through on hiring procedures in line with the recruitment procedures.
• Coordinate onboarding of new employees at the branch.
• Follow-up and coordinate performance evaluations at the branch level.
• Coordinate branch training sessions in line with the training calendar in line with the HR department guidelines.
• Handle employee complaints and grievances in line with company policies and procedures.
• Act as the liaison between the HR department and branch employees.
• Compile, maintain and retrieve HR and Administrative documents as required.
• Receive, and document day-to-day staff grievances escalating at the branch and report to HR and Admin Manager for further management.
• Coordinate and ensure completion of the branch staff exit processes

Administration Function

• Provide administrative support to the branch operations department of the office.
• Cover the reception desk when required.
• Prepare resource requirements for budget submissions for review by management.
• Handle office tasks such as documentation and filing.
• Ensure the operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories, and evaluating new equipment.
• Ensure that motorcycles and assorted accessories are delivered on time and that all the necessary installations, checks and allocations are done before disbursement day.
• Follow -up the Application and/or renewal of operational certifications & licenses as required by the law.
• Maintain supplies inventory by checking stock to determine inventory level, anticipate needed supplies, placing and expediting orders for supplies at the branch.
• Ensure compliance with security procedures and policies and make sure that the security service providers deploy guards on time and as per the requirement at the branch level.
• Perform any other duties as assigned by your supervisor.

Qualifications, Skills and Experience:

• Bachelor’s degree in Human Resources Management, Business Administration, Office Management or any other related field
• At least 1 -2 years of working experience as an HR & Admin Assistant or a similar role.
• Ability to maintain sensitive and confidential information
• Good organizational and decision-making skills.
• Excellent knowledge of computer usage and Google applications.
• Strong communication skills.
• Strong negotiation skills.
• Be able to work autonomously and remain calm under pressure.
• Familiarity with HR software/systems and procedures.

How to Apply:

All suitably qualified and interested applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to

The HR & Administration Office,

Asaak Financial Services

careers@asaak.co

Deadline:  8th August 2024 by 5:00 pm

NB: While we thank all applicants for showing interest, only short-listed candidates will be contacted for interviews.

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