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Job Title:  Data Clerk (Fresher Jobs)   

Organisation: Makerere University Joint AIDS Program (MJAP)

Project Funding Source: United States Agency for International Development (USAID)

Duty Station: Jinja, Uganda

Reports to: District Data Officer

About Organisation:

Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.

About USAID Project:

The USAID Local Partner Health Services East Central – Transition award to Makerere University Joint AIDS Program (MJAP) Activity is a project of Makerere University Joint AIDS Program (MJAP) funded by USAID MJAP was granted this PEPFAR funding Award to support public health facilities and their communities in 12 districts and Jinja City that include; Bugiri, Bugweri Busia, Buyende, Iganga, Jinja, Kamuli, Kaliro, Luuka, Mayuge, Namayingo and Namutumba; to implement quality Integrated HIV/AIDS and TB services and contribute to the attainment and sustenance of epidemic control.

Job Summary: The Data Clerk will work closely with the facility medical records assistant to ensure that patients’ records are captured accurately and HMIS reports are compiled and submitted in the DHIS2 and MJAP Monitoring, Evaluation and Learning reporting systems on time.

Key Duties and Responsibilities:

• Work closely with the facility records officers and where necessary health sub-district records officers and district HMIS focal persons and Biostatisticians to quantify the HMIS and non-HMIS tools needed to ensure sustained data collection at the health facility.
• Engage with the records officers to ensure that best practices of medical records storage and management are implemented.
• Ensure that data on additional indicators outside of the DHIS2 reporting system are collected in time and submitted to the Data Officers.
• Work closely with the facility records officers to mentor and coach other health workers on appropriate use of HMIS data collection tools for data capture.
• Prepare data displays (including annual targets) of facility data and ensure they are displayed at health facilities routinely.
• Support the records officer to ensure HMIS tools are updated in time.
• Work with records officer to ensure proper filing and file retrieval during patient care and updated patient records in Uganda EMR (OpenMRS).
• Work with records officer to ensure that HIV care data captured on patient forms during patient visits is transcribed to pre-ART and ART registers and updated in the Uganda EMR (Open MRS) on time.
• Work with the health facility records officer to prepare HMIS reports and submit them in DHIS2 in time.
• Participate in HIBRID and extra indicators (outside DHIS2) data entry at cluster level.
• Compile weekly, monthly and quarterly supplementary data not reported in DHIS2 and submit it to the MJAP Monitoring, Evaluation and Learning unit on time.
• Ensure that confidentiality of data collected and stored is always maintained in proper filling and archival systems.
• Ensure that the entered data are backed up regularly and the data are well protected.
• Ensure safety of all equipment in the data room.
• Perform basic data analysis on data from HMIS data to inform MJAP cluster-based teams on the progress of interventions at the supported facility.

Qualifications, Skills and Experience:

• A minimum of a degree in records and archives management, medical records, Information Technology, Quantitative Economics or any other related field from a reputable institute.
• One year of experience in data management or demonstrated relevant experience acquired through internship placement.
• Familiarity with use of Microsoft Excel.
• Working knowledge of Health Management Information System (HMIS).
• Previous experience with PEPFAR funded programs.
• Excellent written and oral communication skills.
• High level of flexibility
• Good interpersonal skills and ability to work under minimal supervision.

How to Apply:
 

All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email to: recruitment@mjap.mak.ac.ug

Deadline: 19th July 2024

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