Job Title: Administrative Assistant (Fresher Jobs)
Organisation: Yalelo (U) Limited
Duty Station: Kampala, Uganda
Reports to: HR Officer
About US:
Yalelo (U) Limited is a tilapia fish farm that was established in Uganda in 2019. The farm is located in Butembe, Buikwe district on the shores of Lake Victoria. Yalelo Uganda is a subsidiary of First Wave Group B.V; a Dutch company with a portfolio of aquaculture related assets in Africa. First Wave Group owns and operates Yalelo Zambia, a pioneer of Aquaculture founded in 2011 that has grown quickly to become the leading fish farm in Zambia and among the largest aquaculture farms in Africa.
Job Summary: The Administrative Assistant provides high-level administrative support to the HR officer and other team members. This role involves managing the daily office tasks to ensure smooth and efficient operations. The Administrative Assistant handles a variety of administrative duties and provides support in various office functions to help maintain an organized and professional environment.
Key Duties and Responsibilities:
- Manage and organize office operations and procedures to ensure organizational effectiveness and efficiency.
- Handle incoming calls, emails, and correspondence, and route them appropriately.
- Schedule and coordinate meetings, appointments, and travel arrangements for team members.
- Prepare and modify documents including correspondence, reports, drafts, memos, and emails.
- Maintain office supplies inventory by checking stock and ordering new supplies as necessary.
- Develop and maintain a filing system, both physical and electronic.
- Assist in the preparation of regularly scheduled reports and presentations.
- Liaise with executives to handle requests and queries from senior managers.
- Perform general office duties, such as photocopying, scanning, and filing.
- Coordinate office maintenance and repairs with external vendors and service providers.
- Ensure office equipment is properly maintained and serviced.
- Organize and attend meetings and take accurate minutes of discussions.
- Implement and maintain office policies and procedures.
- Prepare and process invoices, expense reports, and other financial documents.
- Coordinate and manage internal and external events, including meetings, conferences, and training sessions.
- Handle travel arrangements and itineraries for staff members.
- Manage the office’s mail and courier services.
- Assist with document management and record-keeping for various departments.
- Support marketing and communication efforts by helping with the preparation of promotional materials and managing social media accounts.
- Maintain and update the company’s contact database.
- Assist in data entry and database management.
- Provide administrative support to special projects as needed.
- Perform other related duties as assigned.
Qualifications, Skills and Experience:
- Diploma in Business Administration, Office Management, or related field.
- Two years of experience as an Administrative Assistant or Office Admin Assistant.
- Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint).
- Excellent time management skills and ability to prioritize work.
- Strong organizational skills with the ability to multi-task.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong interpersonal skills and professional demeanour.
- Ability to work independently and as part of a team.
- Knowledge of office management systems and procedures.
How to Apply:
All candidates should apply online at the link below.
Deadline: 26th July 2024
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