The Ugandan Jobline

Job Title:   Accounts Assistant

Organisation: EnviroServ Uganda Ltd

Duty Station:   Kampala, Uganda

Reports to: Financial Manager

About the Company:

EnviroServ Uganda Ltd. offers cost-effective solutions to complex hazardous and non-hazardous waste and chemical pollution problems. We raise the standards in environmental stewardship and provide peace of mind.

Job Summary:  The Accounts Assistant will assist in the maintenance and management of the company Asset Register and reconciling the register to the actual Assets monthly stock taking and ensuring the system stock and the petty Cash process on hand as per the company set procedures.

Key Duties and Responsibilities:

• Confirming quantities of inventory items received at the site.
• Preparing Goods Received Notes for inventory items received.
• Updating stock cards with receipts and issues.
• Confirming GP Picking slips match stock cards and are approved/ authorized.
• Filing Picking slips.
• Posting GP Inventory Entries to the correct expense accounts.
• Inventory reconciliation.
• Preparation and initiating month end stock taking process.
• Confirmation of receipt of assets at Sit.
• Tagging assets with EnviroSery tags.
• Taking on Assets in GP
• Ensuring all petty cash payments are duly authorized and have tallies with the stock receipts/supporting documentation
• Asset Register maintenance and reconciliation
• Maintenance of petty cash ledger and Excel Sheets
• Posting daily petty cash transactions to GP
• Daily reconciliation of petty cash
• Management of petty cash and ensuring float is available at all times to meet urgent needs
• Petty cash replenishment (scanning of vouchers to head office and
• preparation of Excel Reconciliation file)
• Assist with ensuring that expenses are properly authorized per procedure prior to payment
• Assist auditors during Internal and External audits were required.

Key Performance areas:

• Inventory Management
• Assets management.
• Petty Cash handling and Management.
• Assistance with internal and external audits.

Qualifications, Skills and Experience:

• Educational Qualifications: A degree or diploma in Business Administration, Accounting and Finance or an Accounting qualification.

Experience Requirements:

• A minimum 2- 5 years accounting experience in Asset Management, Stock take procedures and Petty cash handling plus must be proficient in Excel.

Key Competencies (Essential)

• Computer skills (MS Office and Great Plains)
• Accounting skills and affiliated to an accounting body CPA or equivalent.
• Basic financial knowledge and skills
• Communication skills
• Numeracy skills
• Problem solving skills
• Time management skills
• Assertive
• Attention to detail and accuracy
• Ability to work under pressure
• Honesty and integrity
• Self motivation
• Self disciplined and organized
• Logical thinking
• Continuous improvement
• Sense of responsibility

Key Competencies (Desirable:

• Analytical thinking
• Conceptual thinking
• Information Seeking

How to Apply:

Use the “JOB TITLE” in the Email subject line when applying for this vacancy. All candidates should submit a detailed curriculum vitae and motivational letter to email: recruitment@enviroserv.co.ug

NB: Should the applicant not receive a response within 30 days of the advert closing date, please consider the application unsuccessful

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