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Job Title:  HR and Administration Officer (Entry Level Jobs)

Organisation: Octagon Africa Financial Services

Duty Station: Kampala, Uganda

About Organisation:

Octagon Africa Financial Services is an award winning leading regional financial services company with significant industry consolidation within the non-profit, public and private sector in 4 strategic divisions namely Pensions Management, Insurance Brokerage, Training and Actuarial Services.

Job Summary:   The HR and Administration Officer is responsible for managing the day-to-day HR and administrative functions of the organization in the Ugandan subsidiaries. This role involves handling recruitment, employee relations, performance management, benefits administration, and ensuring smooth office operations.

Key Duties and Responsibilities:

Human Resources Management:

• Manage the recruitment process, including job postings, candidate screening, interviewing, and onboarding for the Ugandan subsidiaries.
• Maintain accurate and up-to-date employee records in the HR management system.
• Administer employee benefits programs and handle inquiries related to benefits and compensation.
• Coordinate performance appraisal processes and assist in the development of performance improvement plans.
• Handle employee relations issues, including conflict resolution, disciplinary actions, and grievances.
• Ensure compliance with Ugandan labor laws and regulations.

Training and Development:

• Identify training needs and coordinate employee training and development programs.
• Organize orientation sessions for new hires and ongoing training for existing employees.
• Maintain training records and evaluate the effectiveness of training programs.

Administrative Functions:

• Oversee office operations in Uganda and ensure a well-organized and efficient working environment.
• Manage office supplies and equipment, including inventory control and procurement.
• Coordinate travel arrangements and accommodations for staff as needed.
• Handle correspondence, reports, and other documentation.
• Assist in organizing company events and meetings.

Payroll Administration:

• Process payroll and ensure timely and accurate payment of salaries and benefits.
• Maintain payroll records and handle related inquiries from employees.
• Ensure compliance with statutory payroll requirements and regulations.

Policy Development and Implementation:

• Assist in developing and updating HR policies and procedures.
• Ensure employees are informed of and adhere to company policies and procedures.
• Monitor and implement changes in labor laws and regulations as required.

Health and Safety:

• Oversee workplace health and safety practices and ensure compliance with safety regulations.
• Conduct safety training and drills and manage the workplace emergency response plan.

Qualifications, Skills and Experience:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Proven experience in HR and administrative roles, preferably in Uganda.
• Strong understanding of HR practices, labor laws, and regulations in Uganda.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal skills.
• Proficiency in HR software and Microsoft Office Suite.
• Ability to handle sensitive and confidential information with discretion.

How to Apply:

All applicants should send their applications and updated CVs via Email to: careersug@octagonafrica.com

Deadline: 5th July 2024

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