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Job Title:  Alumni Relations Officer  

Organisation: Clarke International University (CIU)

Duty Station: Kampala, Uganda

Reporting to: Business Development Manager

About Organisation:

Clarke International University (CIU) [formerly, International Health Sciences University (IHSU)] is one of the leading Private Universities in Uganda, established in 2005 by Dr. Ian Clarke with an aim of improving the training of Human Resources for Health. The University currently has 4 faculties i.e., Institute of Public Health & Management, Institute of Allied Health Sciences, School of Nursing and Midwifery, and the School of Business and Applied Technology that offer a wide range of Health and Business / Applied technology related courses. Its vision is – “A values-based university that inspires leadership, critical thinking, innovation, and outstanding academic training that transforms communities”, and a mission of preparing students for global leadership, and to be catalysts for transformation.

Job Summary:   The Alumni Relations Officer shall be responsible for all activities and relations of Clarke International University Alumni. He/she shall be in charge of developing and managing engagement programs focused on increasing the depth and diversity of the Alumni relationships within the university along with other university personnel, such as alumni outreach programs and fundraising programs that are designed to foster and strengthen these relationships. He / she shall also be in charge of all University’s social media platforms

Key Duties and Responsibilities:

• Develops, coordinates, and implements overall strategies for Alumni relations within the University’s list of priorities; recommending short and long-range goals, as well as managing the overall direction of alumni programs. These may include; Alumni benefits and services; communication and publicity, Events and activities, supporting academic and other departments in undertaking events and communications that promotes good alumni relations; etc.
• Promotes and fosters effective alumni relations through continuing communication and personal contact with constituent groups as well as providing staff assistance to Alumni Association committees and groups.
• Performs necessary administrative functions such as; record and directories keeping, reports, correspondence, proposals, and analyses, program budget oversight and contractual arrangements, as necessary; reconcile accounts, monitor investments, internal audit of all financial accounts within the alumni association and tailoring the Alumni Relations programs to the available resources.
• Organizes and coordinates alumni functions with special responsibility for one or more of the following: local, regional and national chapters, alumni publications, fund raising, recognition and awards, reunions, homecoming, travel programs, alumni and/or student relations, and other special events and services.
• Evaluates and monitors effectiveness of programs/services and identifies problems, recommends improvements and institutes changes within the University.
• Serves as the link between the Alumni, Peer institutions (for best practice) and others on matters relating to alumni events, activities, University publications, web and email communication at the University.
• Identifies, cultivates, and stewards alumni and volunteers. Organizes programs for students / volunteers and helps them to discover new opportunities of career & employment; as well as helping the current leadership to identify potential new volunteers and future leadership.
• Collaborates with other University departments on programs which engage alumni through multiple channels such as academic programs – lectures, seminars, and workshops.
• Working with the Marketing & PR officer, the jobholder shall support the implementation of all University and Alumni Marketing campaigns including but not limited to call center management, students follow up and related administrative work
• Undertaking other similar duties as may be assigned by the line manager.

Qualifications, Skills and Experience:

• A Bachelor’s degree with at least 2-3 years’ experience in a similar or related role, as well as being part of the Alumni association of Clarke International University.
• He/she must have experience in marketing and Alumni relations (customer service management, Alumni relations, fundraising, Public relations) or have a background in an educational sector. Knowledge in management may also serve as an advantage.
• Demonstrated ability to develop, direct and coordinate multiple programs and activities, including promotions.
• Knowledge of and involvement in the CIU community, its disciplines and relationships, and willingness to develop an in-depth understanding.
• Written and oral presentations skills are needed in order to communicate effectively.
• Outstanding interpersonal skills: with the proven ability to establish and maintain positive relationships with a wide range of people including the ability to recruit, motivate and manage people.
• Good financial planning and budgetary skills; Empathy, with the need to diversify funding for Higher Education institutions.
• Organized, flexible and able to work independently.
• Strong analytical, IT and administrative skills including experience in database manipulation and website maintenance.
• An articulate and confident manner in order to develop good relationships with, and motivate current students and volunteers to act as ambassadors on behalf of the University
• Attention to detail and being able to follow through effectively.
• Experience of, and demonstrable success in, recruiting, managing and motivating students / alumni.
• Must be able to maintain absolute confidentiality of sensitive information.

How to Apply:

All suitably qualified and interested candidates should clearly state the Job position they are applying for in the subject field, and should submit the following;

One-page summary of your qualifications and experience, indicating how you meet the expected skill-set and competencies for the position.

Your Curriculum Vitae (CV) in English (please include your current residence address, telephone number, and email address, date of birth, gender and nationality); Certified copies of Academic documents

Name(s) and full contact details of three (03) referees, the current or most recent employer. Applicants must ensure that their referees submit signed reference letters directly to the Human Resource manager

Applications should be sent to; The Human Resources and Administration Manager; Clarke International University Email: hr@ciu.ac.ug Or hand delivered to the University Reception at Clarke International University in Bukasa Muyenga, C/O the Human Resource Manager

Deadline: 23rd July 2024 at 17:00hrs

Note: Clarke International University (CIU) is an equal opportunity employer and values diversity. We actively encourage all qualified applicants to apply regardless of race, religion, gender, national origin, age or disability. Only short-listed candidates will be contacted (consider your application unsuccessful if you don’t hear from us in 2 weeks after the advert expiry).

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