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Job Title:  Accountant

Organisation: Hope Health Action (HHA)

Duty Station: Yumbe, Uganda

Reports to: East Africa Finance Manager

Working Hours: 35 Hours per week

About Organisation:

Hope Health Action (HHA) is a Christian NGO passionate about providing life-saving health and disability care to the world’s most vulnerable without any discrimination. Founded in 2007, HHA now operates in Haiti, South Sudan and Uganda (the latter two under the umbrella of HHA East Africa).

Our work includes responding to the refugee crisis in Uganda through disability, health, nutrition, and education services and initiating a growing range of health and disability projects in South Sudan. This has included establishing one of the leading outpatient rehabilitation centres in Uganda, a new health clinic in the Kajo Keji county (South Sudan) in 2023, extensive livelihood projections for 1,100+ households and working with the UNHCR providing a life-saving therapeutic food to all refugee settlements to tackle severe and acute malnutrition.

We are a dynamic and fast-growing organization committed to creating a nurturing working environment, supporting growth, and working to the highest standards so we can provide the best support to the people we serve.

Job Summary:   HHA East Africa is looking for a self-motivated and competent Accountant to be based in Bidi-bidi New Hope Rehabilitation Centre (Uganda)

The successful candidate will be responsible for managing financial transactions, ensuring accuracy and compliance with accounting standards. He/she will maintain accurate financial records, process transactions, and support the Finance Manager in day-to-day financial activities.

Key Duties and Responsibilities:

Accounting and Banking:

• Follow the Finance Manual policy as inherently part of your job description.
• Ensure and enforce Staff to follow correct procedures from the Finance Manual, present timely receipts, invoices, costing’s, quotes, contracts, and return unspent cash.
• Maintain all financial records on a day-to-day basis.
• Record day-to-day financial transactions in the accounting software.
• Maintain accurate and up-to-date financial records, including ledgers and journals.
• Prepare payment vouchers and manage receipts.
• Verify and record invoices, bills, and receipts.
• Assist in management of Petty Cash.
• Assist in ensuring Petty Cash and fuel reconciliations are completed monthly.
• Assist in ensuring all payments are made on time, especially staff salaries.
• Process accounts payable and receivable transactions promptly.
• Assist in the monthly NSSF/URA payments, and other annual taxes and Government charges.
• Ensure all paid invoices are marked “paid” and attached to the payment voucher.
• Ensure that all bank withdrawals and payments have been approved appropriately and in accordance with the Finance Manual.

Reports

• Assist in preparing reports to HHA UK at the end of each month on: actual costs, debtors and creditors, and approved-but-not-spent items. To do this, you will be required to work closely with the Finance Manager.
• Prepare and analyse monthly, quarterly, and annual financial reports.
• Assist in the preparation of financial statements for internal and external stakeholders.
• Assist in monthly reconciliations for Cash (UGx, SSP and USD), bank and fuel.

Audit and Stocks

• Assist in the annual audit of the accounts, presenting the information requested by the auditor.
• Assist in management of inventory, stock and assets records process ensuring they are well-maintained and asset policy is enforced. You must have good knowledge of records and stocks, and their whereabouts.

Planning and Budgets

• Create reliable costing for all future HHA(EA) projects and other activities, including administrative and overhead costs.
• Work closely with the Finance Manager and collectively create and draft budgets for new activities.
• Assist in the preparation of budgets and financial forecasts.
• Assist in monitoring budgetary performance and report variances to the Finance Manager.

Analysis

• Assist in financial analysis to support decision-making processes.
• Provide insights into financial trends and make recommendations for improvement.

Documentation and Filing

• Maintain organized and complete financial documentation.
• Ensure all financial records are filed appropriately for easy retrieval.

Qualifications, Skills and Experience:

• Bachelor’s degree in accounting, Finance, or a related field.
• CPA certification is an added advantage
• Proven experience as an accountant or in a similar role.
• Minimum of 3 years’ working experience as an accountant
• Proficient in excel spreadsheet
• Proficiency in accounting software (e.g., QuickBooks, SAP)
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Strong communication and interpersonal skills.

How to Apply:




Handwritten applications should be addressed to; East Africa Human Resource Manager, Hope Health Action, New Hope Disability Centre, Health Centre III, Bidi-Bidi Base Camp, Zone 1, Uganda.

Online applications to: eahr@hopehealthaction.org with the requirements as below.

• Application Letter with a clear salary expectation
• A valid National ID.
• CV, copies of academic documents.
• A letter of appointment from your pervious employment.
• Recommendation letter from (professional reference, faith, and a community leader).
• Valid passport
• Valid work permit for non-nationals

Deadline: 26th July 2024 by 5:00pm East Africa Time (EAT).

NOTE:

• Only shortlisted applicants will be contacted
• Hope Health Action (HHA) is an equal opportunity employer. We do not discriminate and therefore, all women who meet the minimum requirements for the job are encouraged to apply.
• The Organization does not charge any money at any stage of recruitment and does not act through recruitment agents. Any form of Canvasing will lead to automatic disqualification.

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