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Job Title:   Warehouse Manager  

Organisation: Medecins Sans Frontieres (MSF)

Duty Station: Kampala, Uganda

About Organisation:

Medecins Sans Frontieres (MSF) is an international independent medical humanitarian organization that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from health care. MSF offers assistance to people based on need irrespective of race, religion, gender, or political affiliation.

Job Summary:  The Warehouse Manager will be tasked with defining, coordinating, and monitoring all Warehouse and Stock Management activities at SUKA according to MSF protocols, standards and procedures in order to ensure an optimal running of the activities.

Key Duties and Responsibilities:

Stock management strategy:

• Participate to the development of the stock management strategy in collaboration with SUKA Deputy Supply Coordinator Front Office and Supply Chain Coordinator.
• Defines and plans stock management activities and collaborate to the annual budget planning

Warehouse operations;

• Monitor the implementation of stock management activities, follow up of medical and logistics stocks, report to the line manager on development of ongoing programs. This can include the following:
• Ensure all equipment and premises are adapted to the proper storage of goods in compliance with local laws and regulations, the partners requirements and MSF Good Storage and Distribution Practices (GSDP)
• Ensure proper physical and administrative management of the products inside the warehouse in conjunction with the stock owner (SOPs are updated and disseminated, goods flow is optimized, information systems and warehousing tools are optimized, inventories are planned and executed on time…)
• Ensure the safety and the security for goods and people inside and outside the premises

Warehouse HR Management

• In collaboration with the HR Coordinator, participate to HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential talent, development and communication) of the staff under his/her responsibility.
• Ensure that both size and the amount of knowledge required all to correctly perform all stock management activities
• Provide technical support and coaching to staff under his/her responsibility. Manage the team and elaborate their activities planning (warehouse supervisor, storekeepers)

Warehousing and Stocks Knowledge management

• Briefing of all key positions on SUKA warehousing and stock management including tools and information sources etc.
• SUKA focal point for all warehousing and stock management aspects in coordination with technical referents, other departments, and partners (Pharmacists, E-cell, other MSF sections).
• In collaboration with the line manager coordinate the warehouse team in maintaining an accurate, UpToDate and accessible documentation for warehousing and stock management in SUKA private SharePoint.
• Responsible to report on warehousing and stock management activities and for the quality of the data related to this areas of activity.

Qualifications, Skills and Experience:

• The applicant must hold a relevant Degree in Supply Chain Management, Logistics, Transport and Freight Forwarding or relevant fields.
• Three years of experience in warehouse management and excellent understanding of the management Procedures, proficient knowledge of inventory and inventory controls. Experience in managing teams. MSF experiences a strong asset
• Required Skills and Competencies Required
• Ability to plan and organize work effectively and deal with multiple tasks simultaneously. Leadership skills, Excellent communication skills, Behaviour Flexibility, Teamwork and Cooperation. Must have excellent communication, people management skills and a high level of maturity and integrity.
• Languages: English, Local languages and French is a plus.

How to Apply:

All suitably qualified and interested candidates are invited to submit their application letter and a detailed CV stating three referees, certified copies of their academic certificates and transcripts and recommendation letters, merged together in a SINGLE PDF or WORD document to the HR department via email to msff-kampala-recruitment@paris.msf.org with the title of position as subject line.

NB: Only shortlisted candidates meeting the above criteria will be contacted. No monetary, goods or service offers, nor favouritism, will be tolerated in the recruitment process.

Deadline: 9th June 2024 by 5:00pm

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