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Job Title:   Senior Procurement Officer

Organisation: Catholic Relief Services (CRS)

Duty Station: Kampala, Uganda

Reports to: Procurement Manager

About Organisation:

Catholic Relief Services (CRS) is an International non-profit organization whose commitment is to assist the poor and vulnerable overseas set out by the Bishops of the United States. Our Catholic identity is at the heart of our mission and operations. We welcome as a part of our staff and as partners people of all faiths and secular traditions who share our values and our commitment to serving those in need.

Job Summary:  The Senior Procurement Officer will coordinate local procurement activities and processes to acquire goods and services for CRS Uganda Kampala Office and other field offices in support of the delivery of high-quality programming to the poor and vulnerable. Your knowledge and experience will allow you to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.

Key Duties and Responsibilities:

• Coordinate fully compliant procurement systems and operating procedures. Assess effectiveness and efficiency and recommend improvements. Contribute to ensuring compliance with CRS procurement principles, standards, and policies, donor regulations, and local statutory requirements.
• Coordinate with various departments to develop and maintain an up-to-date procurement plan with all quantities, quality and delivery requirements for goods and services. Provide pricing information to assist budget holders with budget preparation.
• Coordinate the sourcing process and perform various activities to assist with ensuring the best value for money: market research, cost estimates, solicitation documents, bidding process facilitation, supplier identification and research, quality and availability of goods assessment, negotiation, contract/purchase order and other documents preparation.
• Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Coordinate with the administration department to confirm that goods/services delivered are what have been ordered in the correct quantities and quality, they arrive on schedule and at the right cost.
• Maintain correspondence and constant contact with suppliers to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Accountable for transparency within the procurement department through ensuring a complete, accurate and up-to-date document trail of all procurement processes, vendor files, procurement, and inventory database to assist with control and accountability. Prepare reports and facilitate document retrieval.

Qualifications, Skills and Experience:

• Bachelor’s Degree in Procurement and Logistics Management, Business Administration, or other relevant degree required. Full professional certification such as CIPS a plus.
• At least four years of work experience in procurement/purchasing management, logistics, administration, preferably with an international non-Governmental organization.
• Good knowledge of various donor procurement regulations (e.g. USAID, EU, UN)
• Staff management experience and abilities that are conducive to a learning environment.
• Knowledge of international and national procurement regulations and local market conditions.
• Knowledge of contract terms, as well as a proven ability to successfully complete purchase orders against specifications.

Preferred Qualifications

• Excellent analytical skills with ability to detect and report inconsistencies.
• Accuracy and completeness with great attention to detail.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Proactive, resourceful, solutions oriented and results oriented.
• Ability to work collaboratively.

Knowledge, Skills, and Abilities

• Good planning and coordination skills and ability to prioritize competing priorities effectively.
• Good analytical skills with ability to make independent judgment and decisions.
• Proactive, results-oriented, and service-oriented with focus on meeting customer needs.
• Ethical conduct in accordance with recognized professional and organizational codes of ethics.
• Good negotiation, communication, and relationship management skills.
• Proficient in MS Office package (Excel, Word, PowerPoint). Experience with database management systems (e.g. MS Access) highly desirable.
• Required Languages: English fluency, including excellent oral and written skills, required.

Agency-wide Competencies (for all CRS Staff)

Agency competencies clarify expected behaviors and attitudes for all staff. When demonstrated, they create an engaging workplace, help staff achieve their best, and help CRS achieve agency goals. These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Personal Accountability – Consistently takes responsibility for one’s own actions.
• Acts with Integrity – Consistently models values aligned with CRS Guiding Principles and mission. Is considered honest.
• Builds and Maintains Trust – Shows consistency between words and actions.
• Collaborates with Others – Works effectively in intercultural and diverse teams.
• Open to Learn – Seeks out experiences that may change perspective or provide an opportunity to learn new things.

Agency Leadership Competencies:

• Lead Change – Continually looks for ways to improve the agency through a culture of agility, openness, and innovation.
• Develops and Recognizes Others – Builds the capacity of staff to reach their full potential and enhance team and agency performance.
• Strategic Mindset – Understands role in translating, communicating, and implementing agency strategy and team priorities.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

How to Apply:

All candidates who meet the requirements are encouraged to online at the link below.

Click Here

NB: This position is for Nationals only. Only shortlisted candidates will be contacted.

Deadline: 28^th June 2024 by 5:00pm        

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