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Job Title:   Personal Assistant / Secretary

Organisation: Goodman International

Duty Station:  Kampala, Uganda

About Organisation:

Goodman International is a Pharmaceutical Company based in Kampala – Uganda, dealing in Importation and Distribution of Human and Veterinary Medicines, Agent & Local Technical Representative (LTR) for several Manufacturers from Europe and Middle East.

Job Summary: The Personal Assistant / Secretary is expected to operate and perform to the highest professional standards with considerable Independence, Diversity, Initiative and high level organizational skills and knowledge of Company Policies.

The Overall Responsibility of the Secretary is to support Management in the fulfillment and Execution of duties to ensure efficient management of the office and effective liaison with external partners and contacts as delegated.

Key Duties and Responsibilities:

• Receiving and directing of all correspondences from service providers and clients through email, phone and in-person.
• Organize and facilitate company visitor activities such as reservations of hotels, transport and other in-house compliments.
• The Personal assistant/ Secretary will work closely with the MD/Chairman to ensure the efficient Administration and day-to-day operations of his office and support the completion of assignments. Tasks.
• Co-ordinate and arrange conferences, meetings and other schedules for the senior management team.
• Filing and retrieving corporate records, documents, and reports.
• Accurately recording minutes from meetings.
• Opening, sorting and distributing incoming faxes, emails and other correspondence.
• She will serve as a liaison and resource person in support of Goodman International Ltd Senior Management Team SMT and Advisory Board.
• To provide administrative support to all employees and support the senior management team
• Reading and analyzing incoming memos, submissions, and distributing them as needed
• Preparing reports, memos, invoice letters, and other documents
• Participate fully in the company’s ISO meetings by taking part in meetings, audits and compilation of reports.
• Represent the company at external meetings and attend other gatherings on behalf of SMT.
• Work together with the SMT to improve company operations, minimize costs and actively present innovative solutions to the team.
• Plan and Co-ordinate with the SMT events, sponsorship and other voluntary activities.
• Be responsible for the purchase and procurement of office supplies such as stationary and cleaning supplies.
• Co-ordinate with the HRM to facilitate internal memos and organize HR related activities.
• Perform other duties assigned by Management

Qualifications, Skills and Experience:

• Must have a Degree in Business Administration, Secretarial studies, Development Studies or any other-related course from a recognized Institution.
• Should have certificates in acquired skills of Secretarial activities and/or computer skills
• Must be computer literate with high understanding and knowledge of Microsoft office package
• Must have at least 2-3 years of working experience in the position of a Secretary or Personal assistant
• Must be active, motivated, well spoken, presentable and highly independent
• Must be willing to work in a team and have the ability to supervise personnel
• Should preferably be below 35 Years.
• Experience in the pharmaceutical industry is desirable

How to Apply:

All interested female applicants meeting the above requirements are encouraged to apply by sending a cover letter, updated resume and scanned copy of your recent passport size photo to:

The Human Resource Manager,

Goodman International Limited,

Email to: gilrecruitment2021@gmail.com

Deadline: 15th June 2024

NB: Only successful candidates will be contacted.

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