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Job Title:  Office Manager

Organisation: Alfill Construction Materials

Duty Station:  Kampala, Uganda

About US:

Operating under Old Continent Group (A) Limited, Alfill Construction Materials established in 2005 in Trabzon and one of the required brands of the construction chemicals industry is in a short time in the region and international arena. The aim is to improve together and share having information and the experience with his customers and dealers as seeing his partner.

Job Summary:   The Office manager will;

• Oversee visitors to the office and ensure a friendly, personal experience
• Ensure peak operations for the organization and implement preventive measures for potential issues
• Implement policies and procedures, measure outcomes against standards, and improve operational flow
• Coordinate internal and external resources, and cultivate relationships with vendors
• Respond to requests and questions about office operations

Key Duties and Responsibilities:

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
• Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly via performance reports
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists
• Oversee and maintain office equipment for uninterrupted function, identify needs and acquire supplies, manage vendor relationships, and coordinate food deliveries when requested
• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

Qualifications, Skills and Experience:

• Two or more years of experience in office management
• Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
• Proficiency with office applications, and aptitude for learning new software and systems
• Ability to maintain confidentiality of company information

Preferred skills and qualifications

• Preferably a lady
• Bachelor’s degree or high school diploma
• Experience in developing internal systems
• Good handwriting
• Good spoken & written English and credits at O&A in English
• Past experience in an office environment is an added advantage
• Advanced computer skills and experience with online platforms

How to Apply:

Please send your application letter & CV on our email: careers@alfillug.odoo.com

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