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Job Title:   Logistics Intern (No Experience Jobs)    

Organisation: War Child Holland (WCH)

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

About Organisation:

War Child Holland (WCH) is an independent and impartial international non-governmental organization, investing in a peaceful future for children and young people affected by armed conflict. War Child is a dynamic organization with a lot of room for creativity, inspiration and self-initiative from employees. We strive to empower children and young people while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people.

Job Summary:   The Logistics Intern will ensure;

• Proper recording, filing and updating of WCH contracts including; Housing for office/expats, service providers etc.
• Daily reception management of WCH Kampala Office.
• Management of WCH Kampala stock and supplies.
• Assist in arranging daily transportation of Kampala and visiting staff movements
• Assist in compiling of fuel consumption report
• Ensure all motor cars and bikes have sufficient fuel tops at all times.
• Assist in the procurement of goods and services.

Key Duties and Responsibilities:

Procurements

• Support in ensuring proper and timely completion of all procurement documents with sufficient and accurate supporting documentation.
• Support in the collection of quotations based on WCH procurement procedure.
• Assist in the completion of Purchase requests ensuring that these are correctly described and coded and in compliance with WCH and donor policies and procedures;
• Ensure that each undertaken procurement is fully documented, in compliance with WCH/Donor requirements and documents are appropriately filed and safeguarded;
• Assist in submitting weekly procurement updates and monthly Purchase Request Tracking Sheet (PRTS)

Transport

• Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
• Support in bookings for staff travels, compile the drivers’ duty roster and weekly travel plans·
• Support in updating the driver’s records as per the transport policy.

Equipment/Asset & Inventory management

• Assist the logistics Officer on reconciling potential inventory shortages, Store specific issues or improvements.
• Responsible for releasing of approved inventory from the store
• Assist in updating stores records stock cards and inventory lists on a daily basis
• Assist in updating the Assets/Equipment register and Inventory list.
• Support the process of Equipment labelling of all Assets and Properties in the different sites.
• Assist in maintaining proper filling system for the stores records.
• And any other tasks as assigned in line with WCH work procedures.

Qualifications, Skills and Experience:

• Bachelor’s degree in Logistics Management, Business Administration and any other relevant skills.
• Good communication skills, service oriented and a pro-active attitude
• Result focused and persistent to reach goals
• Technical knowledge and (basic) technical knowledge on cars. IT knowledge is preferred.
• Efficient and conscious of time
• Planning and organization skills
• Ability to work with a high degree of professionalism
• Accurate, consistent and transparent
• Team player
• Affinity with children and young people
• Excellent interpersonal and diplomacy skills.
• Ability to work well under pressure with diverse teams from all backgrounds and level.

NB: Commitment to the vision and goals of War Child in Uganda, including adherence to the Child Safety Policy, is essential.

How to Apply:

All candidates should apply online at the link below.

Click Here

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