Job Title: Logistics Intern (No Experience Jobs)
Organisation: War Child Holland (WCH)
Duty Station: Kampala, Uganda
Reports to: Procurement Officer
About Organisation:
War Child Holland (WCH) is an independent and impartial international non-governmental organization, investing in a peaceful future for children and young people affected by armed conflict. War Child is a dynamic organization with a lot of room for creativity, inspiration and self-initiative from employees. We strive to empower children and young people while enabling adults to bring about positive and lasting change in the lives of conflict-affected children and young people.
Job Summary: The Logistics Intern will ensure;
- Proper recording, filing and updating of WCH contracts including; Housing for office/expats, service providers etc.
- Daily reception management of WCH Kampala Office.
- Management of WCH Kampala stock and supplies.
- Assist in arranging daily transportation of Kampala and visiting staff movements
- Assist in compiling of fuel consumption report
- Ensure all motor cars and bikes have sufficient fuel tops at all times.
- Assist in the procurement of goods and services.
Key Duties and Responsibilities:
Procurements
- Support in ensuring proper and timely completion of all procurement documents with sufficient and accurate supporting documentation.
- Support in the collection of quotations based on WCH procurement procedure.
- Assist in the completion of Purchase requests ensuring that these are correctly described and coded and in compliance with WCH and donor policies and procedures;
- Ensure that each undertaken procurement is fully documented, in compliance with WCH/Donor requirements and documents are appropriately filed and safeguarded;
- Assist in submitting weekly procurement updates and monthly Purchase Request Tracking Sheet (PRTS)
Transport
- Ensure that all vehicles carry the required on-board documentation and that all documents are kept current (including insurance).
- Support in bookings for staff travels, compile the drivers’ duty roster and weekly travel plans·
- Support in updating the driver’s records as per the transport policy.
Equipment/Asset & Inventory management
- Assist the logistics Officer on reconciling potential inventory shortages, Store specific issues or improvements.
- Responsible for releasing of approved inventory from the store
- Assist in updating stores records stock cards and inventory lists on a daily basis
- Assist in updating the Assets/Equipment register and Inventory list.
- Support the process of Equipment labelling of all Assets and Properties in the different sites.
- Assist in maintaining proper filling system for the stores records.
- And any other tasks as assigned in line with WCH work procedures.
Qualifications, Skills and Experience:
- Bachelor’s degree in Logistics Management, Business Administration and any other relevant skills.
- Good communication skills, service oriented and a pro-active attitude
- Result focused and persistent to reach goals
- Technical knowledge and (basic) technical knowledge on cars. IT knowledge is preferred.
- Efficient and conscious of time
- Planning and organization skills
- Ability to work with a high degree of professionalism
- Accurate, consistent and transparent
- Team player
- Affinity with children and young people
- Excellent interpersonal and diplomacy skills.
- Ability to work well under pressure with diverse teams from all backgrounds and level.
NB: Commitment to the vision and goals of War Child in Uganda, including adherence to the Child Safety Policy, is essential.
How to Apply:
All candidates should apply online at the link below.
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline