The Ugandan Jobline

Job Title:    Programme Manager

Organisation: World Vision International

Duty Station: Yumbe, Uganda

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

Key Duties and Responsibilities:

Leadership and coordination 

• Work with programs and sector staff to respond to expressions of interest from donors, drives the proposal design process and subsequent negotiations to ensure sustained funding for refugee response activities in Area
• Responsible for day to day engagement with donors in field offices, OPM and other NGOs, and ensure activity implementations/interventions are aligned to the donor regulations and other GOU policies
• Ensure WV is represented in all sector coordination meetings relevant to the World Vision areas of work and ensure feedback from sector working group meetings and Inter-agency coordination meetings directly feeds into World Vision work among the refugees and host communities
• Establish strong and reliable networks with OPM, UN and all NGOs responding to refugee needs in the WNRR to ensure integration of implementation at all levels.
• Coordinate with INGOs, Districts and the UN through inter-agency meetings and bilateral discussions to ensure project interventions are informed by existing gaps across all the districts for increased impact.
• Ensure timely response to SO questions and requests in regard to ongoing projects

Performance management and supervision

• Ensure 100 % staff are recruited and oriented for all projects under your management
• Ensure all staff under your projects have JDs, contracts, performance agreements and all other statutory documents.
• Hold monthly conversations with your direct reports and ensure same is cascaded to entire project teams
• Hold quarterly performance review meetings for your team and their direct reports.
• Manage, supervise and build capacity of staff in project development, management and implementation especially in humanitarian emergency response, CiE and other related project activities.
• Identify staff capacity, psychosocial and other needs, and work with P&C to ensure needs are met
• Facilitate coaching, mentoring and counseling sessions for staff within the programme.

Programme Management

• Ensure project start up meetings take place within 30 days of project start in collaboration with key stakeholders
• Provide leadership in the development of project detailed implementation plans (DIP), project management tools, procurement plans and cash flow forecast to facilitate implementation of the projects under your management in accordance with existing project designs.
• Provide management and technical oversight/guidance to project staff in the identification of refugee and host communities’ children in need of protection services in collaboration with relevant stakeholders.
• Participate in monthly finance review meetings in close collaboration with finance team.
• Organize regular meetings with project teams to review project progress and performance.
• Ensure project closeout plans in place and being implemented 3 months before project end date
• Work closely with CPiE technical specialists at the Response and National Office to support the roll out of project models, designs, training, campaigns, consultancies and approval of technical works, monitoring, supervision and certification of project activities
• Effectively provide supervision and enhance capacity of project staff and partners to implement project interventions to expected standards.

Monitoring, and reporting Evaluation

• Lead donor and Inter-agency joint monitoring and project reviews and ensure all feedback is well addressed to improve project impact.
• Compile and submit quality progress reports, monthly, quarterly and end of project reports and submits them to programs for onward submission to the donor
• Prepares weekly and monthly situational reports
• Coordinate regular reviews and reflections on progress of the project at the districts and regional levels.
• Ensure project plans are effectively implemented, monitored and progress reports shared. This will include effective finance/budget management. Track all project indicators using the ITT to ensure all project outputs, outcomes and impact is realized
• Document and share project best practices and lessons learned during implementation including action research, case studies and documentaries.

Financial Management

• Maintain tight budgetary control over all project budgets and ensure compliance with donor regulations. Approved costs are in line with approved budgets and donor regulations
• Work with finance to submit cash request to the donor and ensure funds are available for implementation; provide monthly cash flow projection to WV National Office against the approved budgets
• Carries out regular financial reviews with relevant sector staff, programs and Finance
• Reviews all project financial reports and transaction listings to ensure only relevant cost are charged and supports finance department in preparation of accurate financial reports
• Prepares and Maintain project risk matrix and inventory of all project assets
• Focal point person for project annual audits and provides responses to all queries related to audit findings and follow up on implementation of audit recommendations

Resource mobilization and project development

• Provide overall leadership, management, guidance and engagement with strategic partners to ensure the development of quality project designs, concepts and fundable proposals
• Carry out assessments as required in the response area
• Review humanitarian emergency response projects’ documents and align them to set guidelines and standards.

Qualifications, Skills and Experience:

• Degree in Humanitarian/Development related Discipline /Masters in a relevant field of study is an added advantage
• Strong policy analysis and advocating skills
• Refugee protection background
• Good budget management skills
• Must be a committed Christian, able to stand above denominational diversities

Preferred Skills, Knowledge and Experience:

• Familiarity with inter-agency coordination mechanisms and structures
• Familiarity with international humanitarian law, human rights law and refugee law
• Must have good command of different computer software
• Superior communication skills – ability to coordinate people at all levels – government partners, donors, communities and staff with diplomacy, tact and collaboration.
• Effective in written and verbal communication in English, Good communication skills (verbal, and written)
• Critical thinking and analytical skills Visionary leadership, Integrity,
• Ability to delegate tasks
• Ability to act under pressure
• Team building and problem solving capacities
• Must be ready to work in a multi-cultural environment and have the ability to maintain performance expectations in the diverse cultural context, psychologically stressful environments and physical hardship conditions with limited resources.
• Possess the ability to work with different partners, local authorities, local organizations and NGOs, to develop and maintain positive relationships.
• Ability to exhibit exemplary lifestyle as interpreted in specific local cultural context.
• Be emotionally mature with physical stamina.
• Position is based in a field office

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

Click Here

Deadline: 9th May 2024

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