The Ugandan Jobline

Job Title:    Procurement Officer     

Organisation: Amref Health Africa

Duty Station: Kampala, Uganda

Reports to: Human Resource & Administration Manager

About US:

Amref Health Africa is the largest international health development organization based in Africa. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and Western Africa providing services to over 30 countries. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by increasing sustainable health access to communities in Africa through solutions in human resources for health, health service delivery, and investments in health. Our Vision is Lasting Health Change in Africa.

Job Summary:  The Procurement Officer will play a key role in providing technical leadership in supply chain management within the organization. This includes adhering to existing policies and procedures while prioritizing transparency and accountability in the procurement process. The aim is to ensure that Amref Health Africa receives optimal value for money.

Key Duties and Responsibilities:

• Responsible for the consolidation and implementation of organizational procurement plans;
• Ensure compliance with Amref procurement principles, standards, and policies; donor regulations; and local statutory requirements.
• Manage the procurement process of goods, services and civil works in line with existing Policies and procedures.
• Carrying out price comparisons and ensure purchase of goods and services are in accordance with specifications
• Ensure procurement of goods, services and works is done within the prevailing market prices
• Manage communication with the vendors and internal stakeholders on the delivery schedules
• Support development and establishment of standards and specifications for the procurement of goods and services
• Oversee all logistical aspects of movement of goods and services to various destinations points
• Fast tracking delivery of all procurements putting emphasis on emergency procurement
• Frameworks and contract management
• Ensure that all frameworks are re-procured at least every two years and while ensuring best value for money
• Ensure all frame agreements are embedded in the ERP
• Lead in prequalifying suppliers, developing and maintaining an up to date supplier database.
• Managing contracts with suppliers of goods and services with particular close oversight of Fast Moving Goods.
• Review supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal

Disposal

• Coordinating the disposal of obsolete assets and stocks bi-annually
• Advising the tender committee on disposal methods and procedures

Procurement Manual and Policy

• Update the Procurement Manual and Standard Operating Procedures in an automated environment as appropriate
• Ensuring proper understanding and adherence to donor and Amref Health Africa rules and regulations across all Country Offices

ERP

• Ensure the functionality of E-Tendering module and mapping of contract management in ERP
• Supporting improvement of workflows in countries
• Providing advice and guidance for effective and efficient implementation of procurement plans

Inventory Management

• Tendering and Tender Committee facilitation
• Prepare prequalification and tender documents, receipt of bids and analysis
• Participating in tender committee activities and meetings and act as its secretary/Alternate ex-officio to tender committee
• Preparation of Tender documents to be presented in Tender Committee
• As a secretary of the evaluation committees, advises on procedures

Reporting

• Preparing monthly and quarterly procurement reports to track procurement efficiency
• Prepare supplier performance reports as required

Qualifications, Skills and Experience:

• Bachelor’s Degree in Procurement and Logistics, Supply Chain Management, or a related field
• Master’s degree in a related field is an added advantage.
• Member of Chartered Institute of Procurement and Supply (CIPS)
• Three years of working experience in a similar role, preferably in an International NGO.

Skills

• Good communications skills
• Good interpersonal skills
• Excellent IT skills
• Presentation skills
• Problem solving skills
• Adaptable and flexible

Competences

• Analytical, strategic
• High Integrity, commitment and respect for diversity
• Good Team player with strong interpersonal skills
• Ability to work independently and effectively under pressure and on strict deadlines in a multicultural setting
• Confidentiality
• Ability to prioritize among competing demands

How to Apply:

Interested? Please visit our website the link below to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience.

Click Here

Deadline: 20^th May 2024

For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs