Job Title: Procurement Assistant
Organisation: Infectious Diseases Institute (IDI)
Duty Station: Kampala, Uganda
Reports to: Procurement Manager
About US:
Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.
Job Summary: The Procurement assistant shall provide procurement support in all IDI procurement functions including both local and international purchases, covering a range of requirements from medical drugs, laboratory equipment and supplies, office supplies; IT related requirements, renovations, and service agreements among others.
Key Duties and Responsibilities:
- Receive complete and approved requisitions from buying units.
- Preparing and issuing Request for quotations to vendors
- Receiving quotations and responses to RFPs following the Institute’s policies and procedures.
- Prepare Purchase orders for recommended suppliers/providers.
- In Liaison with the finance team, follow up vendor invoices to ensure timely payment.
- Maintain a safe and systematic storage of procurement documents and other relevant items.
- Maintain and keep track of the contracts register and flag those expiring to trigger the renewal or contracting process.
- Carry out any other assignments as may be allocated by the supervisor.
Qualifications, Skills and Experience:
- Bachelors Degree in; Procurement & Supply chain management, Business Administration or any related field from a recognized institution.
- Professional Qualification at least level 4 CIPS
- A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization
- Enrollment for the professional qualification in a relevant supply chain management course with significant progress in the course eg CIPS shall be an added advantage.
- A minimum of three years’ experience in procurement and supply chain management in a busy reputable organization
- Should have good interpersonal skills
- Strong written and verbal communication skills
- Ability to work in a busy environment
How to Apply:
All suitably qualified and interested applicants should apply online at the link below.
Deadline: 15th May 2024
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