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Job Title:   Finance & Administration Volunteer (No Experience Jobs)

Organisation: We Effect

Duty Station: Kampala, Uganda

About Organisation:

We Effect’s mission is to conduct development cooperation activities that strengthen local and member-based organisations comprised of women and men living in poverty. By supporting these local associations and cooperative companies, We Effect wants to strengthen members’ influence over their own lives and communities.

Job Summary:  The volunteer will provide finance and administrative support to the We Effect Uganda Country Office.

Key Duties and Responsibilities:

Administrative Support

• Policy and procedures
• Assist in implementing administrative policies and procedures.
• Support in the development of internal processes and procedures.

Assets / inventory management

• Support in conducting Inventory stock taking and Verification of assets at the Office and updating the asset register.

Procurement

• Support in Procurement of various services and Goods for the Office and Programs.
• Visit some service providers and ensure they meet the required standards of service.
• Aid in supervision of service providers when executing their Services Onsight.
• Follow up on Receipts from various services providers who have been paid.

Logistics

• Conduct office required deliveries to various places and offices as requested.
• Support in preparation of meeting venues and when Trainings are going on.
• Support in the process of acquiring a new post office Box number and Communication line for the country Office.
• Assist in processing travel requests and reimbursement claims.

Finance Support

• CROPS UPDATING: Ensure that financial documents are updated in crops verifying this for each partner. That is, budgets, requisitions, financial monitoring tools. Financial reports and are signed by each respective Officer. (this is done but they can do the verification)
• Support in preparation of Payment vouchers and petty cash Vouchers as aided by the Finance Officer.
• VOUCHER updates, review all vouchers to ensure they have the necessary supporting documents and are stamped.

Documentation Support

• Support in filling and Scanning documents, invoices, vouchers and various partner documents like reports, agreements, among others.

Other Support

• Any other support that may be required by the Finance and administration officer.

Qualifications, Skills and Experience:

• Degree in any of the following disciplines: Accounting, Finance, Economics, Commerce, Procurement, Business Management, Human Resource, or a related qualification from a recognized institution.
• Professional Certification (CPA or ACCA) or partial Level.
• A minimum of two years of working experience in a finance related field or business administration / management.
• IT Skills
• Proficiency in the use of computer and related accessories and comfortable working With MS Office, word, and Excel.
• Fluent in English
• Attention to detail.
• Time keeping.
• Effective communication (both written and oral).
• Ethics and integrity.
• Multi-tasking.

How to Apply:

All candidates should send their applications, accompanied by a cover letter, curriculum vitae, and copies of academic documents, including the names and contact details of three professional referees should be addressed to the Human Resources Office, We Effect Regional Office of Eastern Africa. Applications can be sent through either of the following channels: Email: roea.hr@weeffect.org with a copy to weeffect.uganda@weeffect.org

Submitted physically at the We Effect Uganda Country Office in Ntinda: Plot 17, Charles Lwanga Road, Ministers’ Village, Ntinda

Please include the words “Volunteer – Finance & Administration” in the subject line of the cover letter or email message.

Deadline: 5th June 2024

NB: We Effect is an equal opportunity employer and encourages applications from qualified individuals, regardless of race, gender, disability, or any other protected status. We strongly encourage qualified female applicants to apply.

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