The Ugandan Jobline

Job Title:  Administrator

Organisation: Agence Française de Développement Group (AFD Group)

Duty Station:  Kampala, Uganda

About US:

The French Development Agency (Agence française de développement, AFD) is a public financial institution that implements the policy defined by the French Government. It works to fight poverty and promote sustainable development. This public institution is active in Africa, Asia, the Middle East, Latin America, the Caribbean and the French overseas territories, where it finances and supports projects that improve living conditions for populations, promote economic growth and protect the planet.

Key Duties and Responsibilities:

Assist the Country Director and the Program Officers

• Carry out receptionist duties, forwards information by receiving and distributing communications and organisation materials (e.g. brochures, announcements and safety guidelines)
• Management of the agency’s generic email box
• Carry out daily newpaper review
• Handle secretarial duties such as prepare necessary paperwork  and correspondence (mailing, copying, scanning, binding and filling documents)
• Schedule meetings, appointments and prepare conference rooms (e.g. make reservations and check equipment)
• Support in organising missions to and from Uganda (arrange staff travel, accommodations, transport, update mission table, fill visa forms)
• Update internal databases (e.g. mail registration, contact List, invitation and distributions lists according to occasion and activities)
• Prepare local staff leave requests for approval by the country director, filing them and managing the excel file for staff leaves and public holidays
• Manage drivers schedule and filling the fuel consumption sheet
• Carry out other duties as assigned by Country Director

Assist the Office Manager

• Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work stations
• Handle the cashbox and keeping the cash book up to date
• Collecting invoices from suppliers, verifying their conformity (ensuring they are well adressed, amounts are as negotiated, contain all the relevant elements of an invoice such suppliers TIN etc.), having them approved by the Country director and forwarding them to the accountant for payment
• Manage contracts with suppliers and service providers including initiating new contracts
• Property and asset management for the office and residences (e.g keeping updated inventories of assets, calling on service providers for repairs)

Assist the communication focal point

• Developing and updating communication material
• Organizing communication events
• Middle office focal point in liaison with the agency Program Officers and the Regional Office
• Follow-up of specific undertakings provided for in financing agreements
• Support to project managers for monitoring project impact indicators
• Follow-up and archiving of no objection notices
• Support to Program Officers for the completion of Disbursement Requests.

Qualifications, Skills, and Experience:

• Formation Bachelor’s degree or equivalent
• Ability to work independently
• Strong interpersonal skills
• Computer literacy Microsoft (Word, excel, etc.)
• Excellent English written and oral communication skills
• French knowledge minimum B2

How to Apply:

All candidates should apply online at the link below.

Click Here

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