Job Title: Management Executive Assistant (Admin Jobs)
Organisation: CNOOC Uganda Limited
Duty Station: Kampala, Uganda
About US:
CNOOC Uganda Limited is a subsidiary of China National Offshore Oil Corporation (CNOOC). CNOOC International is one of the largest oil and gas companies in Uganda’s energy sector and owns one-third interests in each of Exploration Areas (EA) EA1/1A, EA2 and Kingfisher. Our partners are Total E&P Uganda (33.3%) and Tullow Oil (33.3%). CNOOC International operates the Kingfisher production license.
Job Summary: The Management Executive Assistant will be responsible for enhancing the Executive Leadership Team’s effectiveness by providing administrative and information management support.
Key Duties and Responsibilities:
- Responsible for facilitating meetings and communication with Government officials, Partners and other key Stakeholders.
- Responsible for managing the Executive Leadership Team’s schedule, appointment schedules, travel arrangements, meetings, conferences and keeps the Executives well informed about upcoming commitments.
- Prepare final written business correspondence such as letters, memos, meeting minutes and other presentation material.
- Act as a point of contact, coordinate and set up all meetings between the Executive Leadership Team and employees.
- Answer, screen and relay telephone calls for the Executive Leadership Team; sort and transmit Executives’ mail, correspondences and respond promptly to queries.
- Maintain stationery and office supply inventory for the Executive Leadership Team.
- Ensure strict confidentiality of personnel issues and Company data.
- Perform any other duties as assigned by the Executive Leadership Team.
Qualifications, Skills and Experience:
- Bachelor’s degree in Business administration, Law, Information Technology or its equivalent.
- At least four years of related working experience in an International Organization.
- Experience working in the oil & gas industry with knowledge of upstream and downstream operations.
- Excellent business communication skills e.g. letter writing, report writing, presentation skills and email etiquette among others.
- Excellent scheduling and calendar management skills, including the coordination of complex executive meetings.
- Excellent planning and time management skills.
- Experience in using office equipment such as printers, projectors and conferencing equipment among others.
- Proficiency in MS Office, including Word, Excel, PowerPoint, Outlook and other office management systems.
How to Apply:
All candidates should apply online at the link below.
Deadline: 24th May 2024
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