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Job Title:   Grants and Compliance Specialist  

Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Kampala, Uganda

Reports to: Finance Manager

About US:

The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.

Job Summary:  The Grants and Compliance Specialist shall be responsible for grants management and integrating its work with the other departments of the project. S/he will monitor the grants management operations to ensure overall high quality of grants administration across programs; oversee all aspects of grant administration, risk management, reporting, budgeting tracking and financial and resource mobilization for both the PR, SRs, SSRs, CBOs, CSOs and Districts. He/She will be responsible for providing program and support teams with general grants management support and advise on donor compliance and PR policy & regulations to ensure grants are implemented on-track, on-time, and on-budget while adhering to funding and reporting requirements from grant inception to close. S/he will assist in the budget development process and perform budget analysis duties as assigned by the Finance Manager. He/she will ensure project compliance to all Donor and TASO polices and guidelines on all project transactions.

Key Duties and Responsibilities

• Ensure grants or contracts are well administered and that program and support teams are fully informed of relevant donor compliance regulations and PR procedures to support on-track, on-time, and on-budget implementation.
• Coordinate regular grant monitoring, using appropriate grant management tools and through facilitation and support of regular and timely Grant Review, Opening, and Closing remarks
• Ensure compliance with approved programme project budgets and spending policies, and initiate improved policies and systems regarding spending guidelines, cost allocation, and annual planning.
• Oversee a comprehensive information management and filing system, ensuring donor contractual documents, reports, and key correspondences are consistently and frequently filed.
• Maintain a broad and deep understanding of relevant donor policies, regulations and procedures.
• Support program and finance staff in grant revisions, modifications, no-cost extensions, or budget realignments.
• Provide support to the Finance Manager and Technical Leads in liaison or representation to donors, and tracking key donor correspondence.
• Ensure effective channels of internal and external communications relating to grants are established and respected, confirming senior management and technical leads understand donor communication protocols and provide copies of correspondence for files.
• Proactively identify compliance risks throughout the portfolio and advise programs, support teams and senior management on necessary actions.
• Liaise with the Project Managers about specific compliance issues, clearly communicating issues to relevant colleagues.
• Participate in long-range strategic planning and strategy implementation and communication for the TASO-Grants Management Unit project.
• Oversee grants management and compliance staff, to ensure quality and timeliness of all aspects of grants processing and management.
• Develop and maintain up to date SR, SSRs, CSO/CBO and Consortium Sub-grant agreements and ensure that all the terms and conditions of the agreements arc followed.
• Oversee the preparation and timely submission of grant applications, application amendments, and budget transfers.
• Direct all components of grants processing, including structure of grants, regulatory compliance, and sharing of grants information with project teams in, finance, communication and technology units.
• Receive all SRs & SSRs reports, log them as having been received, and distribute them to the technical teams for review.
• Help to identify grantee with capabilities for additional and new projects.
• Any other duties and responsibilities as assigned by the supervisor.

Key Outputs

• Grants management overseen and compliance ensured
• Grant applications, application amendments and budget transfers prepared and submitted in time
• Reporting tools developed and tracking systems implemented
• Reports reviewed and submitted in time
• Interventions and project activities funded and grants monitored
• Internal compliance and risk management is adhered to

Qualifications, Skills and Experience:

• A Master’s degree in Business Administration, Qualitative Economics, Grants Management, Accounting and Finance or a related discipline.
• At least 7 years relevant work experience with at least 5 years Leadership/Management experience.
• At least 5-7 years’ professional experience in grant management or international development.
• Knowledge of grant processes including accounting and financial reporting.
• Proficient in the use of financial management software to include spreadsheets and databases, required.
• Ability to interpret complex grant funding requirements, submissions, and budget projections.
• Ability to interpret federal, state, and local government laws and regulations regarding grant administration.
• Ability to review the work of others to ensure conformance to standards.
• Ability to communicate effectively across a broad spectrum of staff, both orally and in writing required
• Excellent report writing and proposal writing skills.
• Other Qualities/Attributes: Integrity, Emotional control, Confidentiality and Openness, Team player, Ability to work under mental and physical stress and Empathy.

How to Apply:

All suitably qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials, and three referees, two of whom should be the present employer immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend, or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers, and email contacts.

All interested Candidates MUST fully fill out the TASO Online Job Application Form, scan and save all the relevant documents as one document (labelled with the candidate’s full names), and forward only online applications with the relevant credentials to the link below.

Click Here

Note:

• Also, note that only applications received online shall be considered.
• While TASO appreciates all interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
• Please note that any form of canvassing will lead to automatic disqualification.

Deadline: 16th May 2024

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