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Job Title:  Finance & Administration Assistant

Organisation: Grassroots Alliance for Rural Development (GARD)

Duty Station: Kotido, Uganda

Reports to: Head of Finance and Administration

About US:

Grassroots Alliance for Rural Development (GARD) is an independent not-for profit organization established and registered with the Uganda NGO Bureau in April 2019. Our vision is empowered and resilient communities, with the mission statement of a platform for building resilience and sustainable wellbeing. GARD works in a non-discriminatory and non-partisan way, with its head office in Kotido Municipality and two field offices in Amudat and Napak districts, Karamoja Uganda.

About Project:

GARD recently signed an MoU to implement a UNDP/KOICA Building Resilience in Conflict affected and Fragile Communities of Karamoja (BRICK) project in Kotido district. The BRICK Project is jointly funded by UNDP and Korea International Cooperation Agency (KOICA) for the period 2024 to 2026. The project is a joint (consortium) initiative between UNDP/KOICA, GARD WSF, Riamriam, VEDCO and Better World with the aim of addressing main conflict drivers, which include but not limited to; competition over natural resources; the mass influx of refugees; inadequate transitional justice processes; and flawed electoral processes, leading to a more peaceful, secure, and resilient communities in Karamoja. The project is being implemented in 3 District and 6 Sub-counties of Kaabong: (Loyoro, Timu); Kotido (Nakapelimoru, Rengen); Moroto (Nadunget, Rupa). The overall project goal is to enhance the socio-economic empowerment of vulnerable households and the peaceful co-existence of communities through resilient and gender responsive livelihoods in three districts of the Karamoja sub-region.

Job Summary:  The Finance and Administration Assistant will provide support to the Head of Finance and Administration Officer in the implementation of internal controls at various levels of financial transactions flow in the overall financial accounting process in accordance with GARD generally accepted accounting principles and accounting and financial guidelines. S/he will be responsible for office administration, procurement, payments, reporting, logistics, fleet management and ensuring compliance with the organization and donor requirements.

Qualifications, Skills and Experience:

• The applicant must hold a Diploma in Business Administration, Accounting, or a related field from a recognized Institution.
• At least three years of work experience in Finance, Accounts and Administration function in an NGO setting is preferred.
• Demonstrated ability in organizing and procurement, managing stores, front desk, and secretarial work.
• Demonstrated experience in human relations is required.
• Ability to work closely and effectively in a team to achieve work priorities and objectives. o Enthusiasm as a team player, who is flexible, always ready to take on new challenges and drives for results in a dynamic environment.
• Ability to plan, organize, prioritize, and deliver under pressure.
• A Good Knowledge of Microsoft Office (Excel, Word, Etc.) is considerable.
• Languages: Excellent Communication skills in English required.

 




Skills and abilities

• Excellent communication skills – written and oral.
• Good report-writing skills with excellent written and spoken English.
• Skills in participatory approaches to programming, and community engagement.
• Demonstrable interpersonal and team working skills; and the ability to work closely with local partners and community members.
• Ability to relate sensitively to diverse groups.
• Self-driven and able to deliver results with minimum supervision.
• Flexibility in traveling and working in challenging situations with unpredictable working hours.
• Advanced computer skills in MS Office programs, particularly Excel is a MUST and other accounting software experience preferably QuickBooks.
• Good knowledge of financial management and accounting.
• Strong analytical skills including attention to details are essential.
• Experience working with non-governmental and community-based organizations.
• Must be highly reliable and independent, able to work with minimal supervision under pressure.
• A good understanding, appreciation, and adherence to child protection issues/ policies.

Personal qualities Skills and conducts

• Commitment to and compliance with GARD’s safeguarding principles, vision, mission, and values.
• Transparency and Accountability: Holds self-accountable for making decisions, managing resources efficiently and transparently, achieving and role modelling GARD’s values.
• Integrity: Strong sense of integrity, Honesty, openness, builds trust and confidence
• Ambition: Sets ambitious and challenging goals for himself and team, takes responsibility for their own personal development and encourages their team to do the same
• Collaboration: Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues and external partners and stake holders
• Creativity and innovation: Develops and encourages new and innovative solutions.
• Self-driven and able to deliver results with minimum supervision.
• Commitment to respect and value equality and diversity and understanding of how this applies to own area of work.
• Commitment to own continuing personal and professional development.

How to Apply:

All suitably qualified and interested applicants should send their application to info@gardug.org with a cover letter and an updated CV detailing your experience and qualifications, as well as copies of your academic qualifications in relation to the role with the subject line ‘Application: Finance and Administration Assistant’. Including contacts of three professional referees (two must be 2 professional references and 1 being your supervisor from the most recent/previous employer).

Deadline: 14th May 2024 at MID-DAY.

NOTE that this position will be recruited as soon as possible, CANDIDATES are encouraged to submit as early as possible.

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