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Job Title:  Senior Finance Officer

Organisation: ACTED Uganda

Duty Station: Kampala, Uganda

Salary Range: UGX 4,000,000 to 5,000,000 UGX D1-D3 gross pay

About US:

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non-discrimination. ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 38 countries worldwide. ACTED sectors of intervention include emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

Job Summary: The Senior Finance Officer will be in charge of cost management and accounting at the Kampala capital, management of financial and cash flows between Kampala and Areas. HE/SHE will also support to ensure the financial soundness of the mission and the projects carried out in the country, HE/SHE will specially support on the expenditure and cost control, accounting and budget monitoring, as well as financial reporting, both internally to HQ and externally to donors, under the supervisor of the country finance managers, he/she tasks with the Finance Manager. Respect and follow-up ACTED’s financial procedures.

Key Duties and Responsibilities:

• Produce financial information in the proper format to CFM, ACTED Paris and other external agencies as needed.
• Financial Reporting of ACTED’s projects to donors.
• Ensure an efficient flow of information with Coordination & HQ Paris.
• Support CFM to guarantee the proper use of fund through the respect of procedures (internal control, risk management, legal compliance) and the maintenance of accurate accounting records.

Accounting and Treasury/Cash Management:

Accountancy:

• Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc., for Uganda;

Treasury:

• Open/close bank accounts on the authority of the CFM/DCD/CD;
• Oversee the management of bank accounts: follow transfers, check balances;
• Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;

Commitment of expenditure

• Support CFM to Set up and formalize procedures for the commitment of expenditure, conform to ACTED procurement guidelines: collect visas of authorized staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
• Support CFM to Ensure that procedures are adhered to in terms of contracts and payments;
• Support CFM to Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc);

Budget Follow up;

• Financial accountability of ACTED’s projects implemented in Uganda;
• Financial followup of ACTED’s projects implemented in Uganda;
• Financial analysis of ACTED’s projects implemented in Uganda;
• Ensure an on-time and efficient flow of information with Country Coordination and Area Coordination.

Financial Report

• Ensure an on-time and efficient flow of financial report to the donors;
• Follow up of financial report with the HQ and donors;
• Support the preparation process of Internal / External Audits of donor at required time.
• Timely preparation of Internal reports (TITANIC)

Training/Capacity Building.

• Ad hoc training of finance personnel.

Qualifications, Skills and Experience:

• Bachelor’s Degree in any related field such as finance and accounting, business administration, or related field
• Full professional, accounting, qualification e.g Certified Public Accountant.
• Membership of professional accounting body will be an added advantage.
• At least three years of accounting experience in financial reporting, preferable in the NGO environment.
• Experience in grants management.
• Experience in data entries and using accounting software, Microsoft Navision ERP is an added advantage.
• Strong attention to detail and good analytical skill.
• Hands-on experience with accounting software like FreshBooks and Quick books

How to Apply:

Qualified Uganda Nationals with the required qualifications/skills are invited to submit their applications accompanied by detailed curriculum vitae and cover letter as a single Document in PDF with the cover letter being on the first page and the CV starting on the second page, detailing three work related referees and contacts. Send to uganda.jobs@acted.org and copy adeke.caroline@acted.org with the subject line as SENIOR FINANCE OFFICER. Note that Applications sent without this exact subject line will not be shortlisted.

NB: Only shortlisted candidates will be contacted. Shortlisting will be done on rolling basis and ACTED reserves the right to hire before the deadline.

Deadline: 31st May 2024 by 5:00pm

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