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Job Title:   Compliance Officer (2 Job Vacancies)  

Organisation: The AIDS Support Organization (TASO Uganda)

Duty Station: Kampala, Uganda

Reports to: Grants Management and Compliance Specialist

About US:

The AIDS Support Organization (TASO Uganda), is an organisation contributing to a process of preventing HIV infection, restoring hope and improving the quality of life of persons, families and communities affected by HIV infection and disease.

Job Summary: The Compliance Officer will oversee the contractual and financial compliance of the Sub Recipients, and provide support services to the Organisation to ensure timely meeting of donor contractual and regulatory compliance.

Key Duties and Responsibilities:

• In collaboration with the Finance Manager, develop and implement comprehensive compliance review plans for the activities managed by the Sub Recipient for all areas of risk
• Ensure Sub Recipients’ compliance at all times with all donor policies, procedures, rules, and regulations.
• Coordinate all compliance activities in a collaborative manner, ensures proper and responsive communication and documentation regarding all compliance matters.
• Coordinate with Sub Recipients’ management to ensure that instances of non-compliance are identified, reported and corrected
• Serve as the primary point of contact for all donor compliance matters in the organization.
• Participate in supporting audits and compliance reviews including: participating in developing audit plans and ensuring they are properly implemented, ensuring all outstanding audit findings are addressed and resolved in a timely manner.
• Maintain Funding and Sub granting award files and ensure all contractual files are complete, up-to-date, and organized.
• Review all contracts, purchase orders, or sub-grants to be funded with Global Funds and ensure that donor requirements and applicable policies and procedures have been complied with and that documentation is sufficient to support a successful audit.
• Participate in pre-award assessments of SR.
• Review financial and accounting systems of Sub Recipients and ensure integrity of information
• Coordinate with Finance Manager to ensure timely disbursements of funds to Sub Recipients
• Perform financial analyses for the Sub Recipients to ensure that funds are being expended in a timely manner according to the approved budget.
• Ensure Sub-Recipients financial and compliance reports and/or deliverables arc accurate and submitted on time.
• Regularly monitor and manage Sub Recipients reports against key indicators, taking appropriate action where necessary including flagging risks for appropriate manage action.
• Compile a quarterly report on compliance work performed. Overseeing compliance reports archiving procedures to ensure all required expenditure support documentation is properly maintained and availed when required
• Document lessons-learned, case studies and best practices for sharing
• Participate in training of SR/partner staff to build compliance capacity
• Technical guidance and support in preparing for and managing audits including liaison with auditors and following up on compliance issues where appropriate.

Key Outputs:

• The donor contracts requirements for the sub recipients met
• Sub Recipients accurate donor reports submitted and submissions reviewed as required in line with the defined risk matrix in the risk framework
• Monthly reports monitored to check on progress against compliance needs, highlighting areas of non-compliance for action
• Support in the development of organizational compliance policy to minimize non-compliance risk provided

Qualifications, Skills and Experience:

• The applicant must hold a first degree preferably in B. Com (Accounting) or BBA plus 2nd Part of professional qualification such as ACCA or CPA or ACA.
• 3 years of Grant management and Compliance experience in a reputable organization
• English Language proficiency;
• Experience of managing grants/contracts from institutional donors such as The Global Fund, CDC, USAID, UN e.t.c with ability to provide clear guidance on donor policies and procedures to staff and partners;
• Experience of setting up and managing donor compliance monitoring systems, developing and implementing relevant tools.
• Experience of working in a diverse team and distance support

Key Skills

• Strong financial skills encompassing budgeting, income tracking, budget monitoring and financial reporting
• Knowledge of donor accountability requirements
• Other Qualities/Attributes: Quick judgment, Observation qualities, Integrity, Assertiveness, Confidentiality, Team player and ability to work under pressure.

How to Apply:

All suitably qualified candidates who meet all the above requirements are invited to submit their resume, copies of certified academic certificates, testimonials, and three referees, two of whom should be the present employer immediate supervisor or last employer if unemployed, or any other if it is the first employment being applied for. None of the referees should be a relative, friend, or business associate. All referees’ designations should be stated and contact details included i.e. physical address, telephone/ mobile numbers, and email contacts.

All interested Candidates MUST fully fill out the TASO Online Job Application Form, scan and save all the relevant documents as one document (labelled with the candidate’s full names), and forward only online applications with the relevant credentials to the link below.

Click Here

Note:

• Also, note that only applications received online shall be considered.
• While TASO appreciates all interested applicants, only shortlisted candidates will be contacted for interviews. In case you do not hear from TASO Uganda One (01) month after the closing date, please consider yourself unsuccessful.
• Please note that any form of canvassing will lead to automatic disqualification.

Deadline: 16th May 2024

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