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Job Title:  Locum Records Assistant (ROM PROJECT) Fresher Jobs

Organisation: Makerere University Joint AIDS Program (MJAP)

Duty Station:  Mulago, Kampala, Uganda

Reports to: Clinic Manager

About US:

Makerere University Joint AIDS Program (MJAP) is a private-not-for-profit Company under Makerere University. MJAP works to build partnerships and strengthen health systems to optimally respond to HIV/AIDS, TB, Non-communicable diseases (NCDs) and other diseases of public health importance in Africa.

About ROM Project:

MJAP is implementing a sub-award grant from the Reach-Out Mbuya (ROM), for accelerating HIV/AIDS Epidemic Control in the Kampala region with funding from the President’s Emergency Plan for AIDS Relief (PEPFAR). In addition, MJAP received funding from the Bill and Melinda Gates Foundation through the African Resource Center (ARC), to assess the impact of the pilot implementation of integrated non-communicable diseases (NCD) HIV care among people living with HIV receiving anti-retroviral therapy refills at private community retail pharmacies in several parts of Uganda (CRPDDP plus project). This pilot is implemented by the Ministry of Health through the AIDS Control Program, with support from ARC.

Job Summary:  The Locum Records Assistant (ROM PROJECT) will maintain custody of MJAP medical records in line with MJAP records policy

Key Duties and Responsibilities:

• Register and record both new and follow- up patients and other registration data into the client electronic register
• Receive and file patients’ information in the respective files in line with organizational system
• Retrieve follow up patients files as required by the medical team
• Review patients’ files and deliver non-compliant patients’ files to the Clinic Manager in accordance to the organizational follow up guidelines.
• Keep records of patients who have been transferred out of the clinic and those reported dead
• in the clinic records archives  according to MJAP guidelines
• Receive and distribute medical forms to different medical departments in line with MJAP guidelines
• Make weekly requisitions of supplies needed in the records
• Receive and timely file all laboratory results and any other information in their respective files

Qualifications, Skills and Experience:

• The applicant must hold a Degree in Records and Information management or its equivalent
• One year of experience in medical records management
• High level of confidentiality, integrity and team work

MJAP will not be responsible for such fraudulent correspondence, loss of money, or theft that may result from anyone engaging in any fraudulent recruitment activity.

How to Apply:

All suitably qualified candidates are encouraged to apply by clearly stating the position applied for in the Subject line. Combine all your application documentation i.e. cover letter, CV & academic documents into one PDF document with names/contact details of three referees including the immediate Supervisor and Head of Human Resources, addressed to: The Human Resources Manager, Makerere University Joint AIDS Program (MJAP). Email to: recruitment@mjap.mak.ac.ug

Deadline: 12th April 2024 by 4:30 pm.

NB: Consider your application unsuccessful if you don’t hear from us by April 27, 2024.

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