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Job Title:  Finance and Administration Assistant (Fresher Jobs)

Organisation: Uganda Non-Communicable Diseases Alliance (UNCDA)

Duty Station:  Kampala, Uganda

Reports to: UNCDA Program Manager

About US:

The NCD Alliance is a unique civil society network, dedicated to a world in which everyone can live a healthy and productive life, free from the preventable suffering, stigma, disability and death caused by noncommunicable diseases (NCDs). Beginning as an informal alliance in 2009 founded by the International Diabetes Federation (IDF), World Heart Federation (WHF), the Union for International Cancer Control (UICC) and the International Union Against TB and Lung Disease (The Union), in 2017 NCDA transitioned to register as a formal, membership-based, non-governmental organisation (NGO) in Geneva, Switzerland.

Job Summary:   The Finance and Administration Assistant is responsible for the proper implementation of financial procedures in all UNCDA programs. S/he will be the technical focal point for financial, administration and office management for UNCDA team.

Key Duties and Responsibilities:

Job Responsibility #1: Financial management

• Holds the primary responsibility for assisting program staff in the preparation of proposal and operational budgets.
• Prepares payroll, payslips and monitors salary disbursements and reimbursements.
• Identifies and applies financial tracking and analysis tools as needed to support decision-making and on-going management review; conceptualize and produce those tools.
• Takes charge and supervises all cash disbursements, banking reconciliation, accounts payable and payroll and ensures that there are adequate controls over cash and bank holdings, also performs monthly petty cash count;
• Monitor compliance to financial and administration contracts to ensure UNCDA does not breech its contractual obligation with other parties including goods and services providers and consultants.
• Undertakes routine banking services: collecting bank statements, making bank transfers depositing, preparing bank reconciliation statements at the end of the month;
• Performs year-end financial statements, arrange and ensure their compliance with The Uganda Non-Communicable Disease Alliance and donor requirements;
• Monitors financial reports and project cost reports/invoices against budget and contract requirements and for accuracy and consistency and alert management team to necessary contractual or management actions based on that review;
• Ensures that all staff are aware of financial accountability, communicates on financial expectations and provides constructive feedback on forecasts and expenditures;
• Keeps up to date on program priorities and may be required to make occasional field trips to monitor finance related issues and procedures;
• Timely preparation of monthly financial reports (verifying the coding, arithmetical accuracy, documentation, authorization) and subsequent feedback to ensure timely submission to PM

Job Responsibility #2: Human Resources Management, Compliances and Capacity Building

• Ensure that all project staff are familiar with the roles and responsibilities in relation to financial management and accountability
• Support in capacity building of member associations and branch teams in financial management & accountability to ensure compliance with UNCDA policies.
• In collaboration with the PM, coordinates recruitment process for vacant positions
• Managing staff HR documents including updating personal files for staff.
• Ensures that The Uganda Non-Communicable Disease Alliance complies with all Government statutory regulations, including payment of taxes and social security fund and to ensure timely submissions of such deductions to the relevant statutory bodies and authorities.
• Oversees the Administrative volunteers’ functions in office administration (supplies, storage, maintenance of equipment, supervision of cleaners and guards)
• Manage the PM’s and other Program staff field trips
• Manage donor and partner visits with reference to the PM

Logistics supervision

• Ensures compliance with UNCDA financial management &procurement procedures in the following areas: procurement, stock management, asset management, maintenance of communications and IT systems and office equipment, building maintenance, external service provider relations, travel arrangements and events management

Others:

• Job responsibility #4: Perform other duties as may be assigned by the PM

Qualifications, Skills and Experience:

• The applicant must hold a Bachelor’s degree in Finance or Accounting with a minimum of 2 years’ experience in a similar role.
• Professional accountancy qualification such as CPA, ACCA etc, at least level 2 (two)
• Proficient with Quickbooks accounting program and other spreadsheet programs
• Full package of accountancy professional qualification such as CPA, ACCA
• Prior finance experience in a charity/NGO/CSO sector
• Training in project planning and Project Management
• Basic knowledge and skills of IT (software installation, computer servicing, website updating etc)
• Experience in financial management of institutions, donor funded projects, financial proposal review and development, management reporting and review.
• Proven experience in use of financial management software, strong analytical abilities, and ability to prepare concise and informative financial reports.
• Good professional verbal and written communication skills.
• Fluency in English
• Analytical and problem-solving skills
• Attention to detail and ability to plan and implement work plan with minimum supervision
• Good networking and interpersonal skills
• Ability to work as part of a team in culturally diverse professional staff
• Ability to work under tight deadlines and pressure
• Excellent communication and reporting skills
• Must demonstrate sound work ethics
• Must be honest and trustworthy
• Must be flexible

How to Apply:

All suitably qualified and interested persons should send their applications (Cover letter and CV only) addressed to the Program Manager Uganda Non Communicable Diseases Alliance (UNCDA) via email: info@uncdaug.org copy to uncda.ug.org@gmail.com

Your cover letter should pay attention to all aspects of the job requirements; including academic, roles experience, competences etc.

NB: Only applications sent through the stated address will be received and processed. Any form or act of solicitation will lead to automatic disqualification at any stage of this application

Deadline: 5th April 2024

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