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Job Title:  Finance Coordinator

Organisation: Hopelink Action Foundation Uganda (HAF Uganda)

Duty Station: Gulu, Uganda

Reports to: Executive Director

About US:

Hopelink Action Foundation Uganda (HAF Uganda) is a Uganda-based local Organization that has been delivering services to vulnerable communities since 2019. HAF Uganda’s philosophy is that families have to be supported to overcome emotional anguish and/or psychological distress before they can meaningfully engage in productive activity.

Key Duties and Responsibilities:

Financial Management & Oversight

• Provide leadership, and financial insights to the finance and accounting areas of the organization, proposing and implementing improvements in operational management processes to increase efficiency.
• Manage, coach, and train the Finance Officer for the effectiveness of the departmental operations.
• Maintain control of the following areas: general ledger, accounts payable, expense reports, and payroll.
• Ensure full compliance with Uganda Revenue Authority, NGO Board, and returns requirements and be the key contact with bank support personnel and Tax Advisors
• Ensure accurate and timely financial reporting for decision-making and overall responsibility for the maintenance of internal control systems
• Collaborate with the budget owners/manager/ Operations team to ensure that expenditures are as per the budget.
• Hold periodic meetings with the Executive Director for all HAF UGANDA’S accounting needs and deliverables. Prepare a variety of ad hoc financial scenarios as requested.

Financial Reporting

• Ensure the monthly budget balances report is up to date and shared with budget holders.
• Minimize the number of errors from the team reports through constant feedback.
• Confirm expense codes on all requests, as they are received and corrected where necessary through the budget manager
• Prepare, analyze, and submit accurate monthly financial and management reports, including; income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
• Coordinate the preparation of the audited financial statements and all tax returns

Financial Control & Accounting

• Observe and implement all HAF Uganda’s accounting systems, payments, bookkeeping, statutory filing, revenue management, and improvement of payment systems
• Ensure that all financial transactions are processed accurately, and promptly, by generally accepted accounting principles through the QuickBooks system, identifying and correcting any variances.
• Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
• Manage, oversee, and process all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
• Perform month-end closing procedures, including account reconciliations, and updating schedules.

Budget Management

• Support budget managers to prepare annual budgets and provide clarity where needed.
• Ensure budgets are entered into the accounting system.
• Share monthly and quarterly BVA reports with budget holders for ease of planning.
• Monitor the budget memos and update the approved budgets in Quick books with the Budget Memos where needed
• Offer periodic training or refresher training to the teams aimed at improving financial management, discipline, and accountability as stipulated in our policies and procedures.

Qualifications, Skills and Experience:

• The applicant must hold a BSc. in Finance, Accounting or Business Administration or Commerce with CPA or ACCA Level II with proficiency in MS Excel and QuickBooks.
• Finance & Accounting experience working in a non-profit environment.
• Seven years of experience in finance and accounting auditing, and financial analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders).
• You should also have at least 3 years of managerial experience leading finance teams and cross-function collaborations.
• Proven experience handling huge budgets especially USAID, ECHO and LEGO funded.
• Solid experience in coordinating audit activities and managing reporting, budget development
• and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
• Entrepreneurial drive, proven ability to take ownership, and lead the team has combined learning and a collaborative, data-oriented approach to problem-solving

NB: Commitment to the vision and goals of HAF Uganda, including adherence to the Child Safeguarding Policy, is essential

How to Apply:

All candidates should Email or hand deliver their applications clearly stating the position applying for in a sealed envelope to HAF Uganda Offices in Gulu Head office in Senior Quarters and Palabek field office at the Base camp, Palabek Refugee Settlement. Email: onek.christopher@hafuganda.org

Deadline: 12th April 2024 by 4:30 pm

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