Job Title: Finance Coordinator
Organisation: Hopelink Action Foundation Uganda (HAF Uganda)
Duty Station: Gulu, Uganda
Reports to: Executive Director
About US:
Hopelink Action Foundation Uganda (HAF Uganda) is a Uganda-based local Organization that has been delivering services to vulnerable communities since 2019. HAF Uganda’s philosophy is that families have to be supported to overcome emotional anguish and/or psychological distress before they can meaningfully engage in productive activity.
Key Duties and Responsibilities:
Financial Management & Oversight
- Provide leadership, and financial insights to the finance and accounting areas of the organization, proposing and implementing improvements in operational management processes to increase efficiency.
- Manage, coach, and train the Finance Officer for the effectiveness of the departmental operations.
- Maintain control of the following areas: general ledger, accounts payable, expense reports, and payroll.
- Ensure full compliance with Uganda Revenue Authority, NGO Board, and returns requirements and be the key contact with bank support personnel and Tax Advisors
- Ensure accurate and timely financial reporting for decision-making and overall responsibility for the maintenance of internal control systems
- Collaborate with the budget owners/manager/ Operations team to ensure that expenditures are as per the budget.
- Hold periodic meetings with the Executive Director for all HAF UGANDA’S accounting needs and deliverables. Prepare a variety of ad hoc financial scenarios as requested.
Financial Reporting
- Ensure the monthly budget balances report is up to date and shared with budget holders.
- Minimize the number of errors from the team reports through constant feedback.
- Confirm expense codes on all requests, as they are received and corrected where necessary through the budget manager
- Prepare, analyze, and submit accurate monthly financial and management reports, including; income statement, balance sheet, budget and variance, projections and forecast, and cash flow.
- Coordinate the preparation of the audited financial statements and all tax returns
Financial Control & Accounting
- Observe and implement all HAF Uganda’s accounting systems, payments, bookkeeping, statutory filing, revenue management, and improvement of payment systems
- Ensure that all financial transactions are processed accurately, and promptly, by generally accepted accounting principles through the QuickBooks system, identifying and correcting any variances.
- Develop, implement, and maintain processes and controls that are current best practices related to transaction processing.
- Manage, oversee, and process all of the following transactions: payroll, accounts payable, revenue and expense, fixed assets, cash, bank reconciliations, and allocations.
- Perform month-end closing procedures, including account reconciliations, and updating schedules.
Budget Management
- Support budget managers to prepare annual budgets and provide clarity where needed.
- Ensure budgets are entered into the accounting system.
- Share monthly and quarterly BVA reports with budget holders for ease of planning.
- Monitor the budget memos and update the approved budgets in Quick books with the Budget Memos where needed
- Offer periodic training or refresher training to the teams aimed at improving financial management, discipline, and accountability as stipulated in our policies and procedures.
Qualifications, Skills and Experience:
- The applicant must hold a BSc. in Finance, Accounting or Business Administration or Commerce with CPA or ACCA Level II with proficiency in MS Excel and QuickBooks.
- Finance & Accounting experience working in a non-profit environment.
- Seven years of experience in finance and accounting auditing, and financial analysis (including gathering, evaluating, presenting, and reporting financial information to management and external stakeholders).
- You should also have at least 3 years of managerial experience leading finance teams and cross-function collaborations.
- Proven experience handling huge budgets especially USAID, ECHO and LEGO funded.
- Solid experience in coordinating audit activities and managing reporting, budget development
- and analysis, accounts payable and receivable, general ledger, payroll, and accounting.
- Entrepreneurial drive, proven ability to take ownership, and lead the team has combined learning and a collaborative, data-oriented approach to problem-solving
NB: Commitment to the vision and goals of HAF Uganda, including adherence to the Child Safeguarding Policy, is essential
How to Apply:
All candidates should Email or hand deliver their applications clearly stating the position applying for in a sealed envelope to HAF Uganda Offices in Gulu Head office in Senior Quarters and Palabek field office at the Base camp, Palabek Refugee Settlement. Email: [email protected]
Deadline: 12th April 2024 by 4:30 pm
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