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Job Title:   Admin/Accounts Assistant – International School  

Organisation: TMK & Company

Duty Station:  Lubowa, Uganda

About US:

TMK & Company is a Consulting firm of Chartered Certified Public Accountants, Capacity building and Management Consultants providing Auditing, Taxation, Management, Capacity building and Technology services for the Public and Private sector organizations, and Institutions.

TMK & Company is an auditing and a consulting firm, registered in January 2001 in Uganda as an auditing and accounting firm. It is a partnership of three qualified chartered and certified public accountants.

Our client is an international school based in Lubowa-Entebbe road. We are looking to recruit an administration/accounts assistant to join a dynamic team which will ensure that the business remains above the competition in this very competitive industry. We are looking for a dynamic, enthusiastic and self-motivated individual to join our client’s team.

Job Summary:  The Administration/Accounts Assistant will support the smooth operation of the school by ensuring the following: first class customer experience, all school facilities operate properly, school support staff effectively carry out their duties and necessary logistics are in place, support the school to meet its statutory obligations.

Key Duties and Responsibilities:

Customer services roles:

• Manage the admission process for new parents including:
• Receiving and showing potential parents the school and its facilities
• Provide and explain information: curriculum, fees structure, uniform, extra curricula activities, school profile etc.
• Provide uniforms to children who have paid
• File admission documents for each child
• Assist teachers to receive/sendoff children in the mornings/afternoon and liaise with parents as appropriate
• School office management

Manage the school office including:

• Receiving and responding to telephone calls
• Writing and sending out emails as appropriate
• Assisting teachers with typing and printing as may be required
• Manage stationery and other logistics
• Manage the filing system
• Purchase school requirements as instructed by the School Coordinator or directors
• Accounts related role
• Manage the school petty cash
• Payments and requisitions
• Processing payments of PAYE, NSSF and other statutory payments
• Write cheque payment vouchers and cheques as may be required
• Post expenditure and other information into the school management system and the accounting system
• Prepare various financial reports
• Support staff and facilities management
• Assist in managing the support staff of the school including van drivers, chef, security guards, and cleaners
• Approving weekly menu and agreeing purchases to be made
• Ensure that the school is properly cleaned on a daily basis and kept clean at all times
• Ensure kids for pickup by the van are picked up and delivered to the school on time
• Generally ensuring that the school facilities are all clean and working as required
• Normal working hours 7am to 5pm Monday to Friday and 9am-1pm on Saturdays

Qualifications, Skills and Experience:

• A Bachelor’s degree in accounting, business administration, business statistics, mathematics, economics or related field;
• Qualified or CPA level 3 and above
• Three years of previous office experience and accounting experience preferred
• Have experience/knowledge of accounting software with ability to effectively train others;
• Previous experience in a school environment will be an added advantage;
• Strong communication and interpersonal skills.
• Excellent written and spoken English skills
• Confident and pleasant personality
• Ability to describe problems, verbally and in writing, to supervisor as required.
• Ability to establish and maintain cooperative working relationships with others contacted in the course of
• Ability to carry out instructions furnished in written or verbal form.
• Ability to use personal computers and software applications, including Microsoft Office products, accounting packages etc.
• Ability to problem solve job-related issues.
• Ability to work with a diverse group of individuals.
• Ability to process paperwork accurately and in a timely manner according to standardized procedures.
• Ability to maintain confidentiality of information.
• Strong organizational and time management skills.
• Knowledge of office management procedures.
• Preferably not more than 30 years

Remuneration: Salary will be discussed at the interviews

How to Apply:

Applicants should apply by sending their CV and cover letter to info@tmk.co.ug and copy info@acadia.ac.ug

Deadline: 26^th April 2024

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