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Job Title:  Project Support Officer (2 Jobs)

Organisation: Hopelink Action Foundation Uganda (HAF Uganda)

Duty Station:  Palorinya and Palabek Settlement, Uganda

Reports to: Project Team Leader

About US:

Hopelink Action Foundation Uganda (HAF Uganda) is a Uganda-based local Organization that has been delivering services to vulnerable communities since 2019. HAF Uganda’s philosophy is that families have to be supported to overcome emotional anguish and/or psychological distress before they can meaningfully engage in productive activity.

Key Duties and Responsibilities:

Finance:

• Verify all payments and Purchase Requisition Forms, donor and account coding, budget
• availability, accuracy, and completeness. Expenses must be reasonable, allowable, and allocable.
• Petty cash management including preparation of cash vouchers for reimbursement of small payments, making payments to recipients, preparing summaries for replenishment of the petty cash fund assessing, verifying, and processing payments
• Preparing check payment vouchers for all approved check payments to recipients.
• Record all payments and receipts into the spreadsheet and verify their correctness against the hard copies before sending them to Gulu Head office for processing
• Managing all aspects of day-to-day operations of the Finance Office in the Field site
• Assist in the implementation of Finance policies, procedures and systems
• Ensure compliance with HAF Uganda and donors’ procedures and guidelines
• Submit expenditure worksheets together with the hard copies to the Finance Coordinator for replenishment.
• Review expenditure worksheets for accuracy and completeness.
• Report to the supervisor all anomalies in implementing HAF Uganda internal control policies
• Facilitate and support all internal and external audits to be conducted in the Field / Head Office
• Ensures that all Field office finance records are filed and labeled in a logical, orderly, and neat manner, to provide for the security of documentation, ease of accessibility, and the preservation of records
• Contributes significantly to the ongoing process of continuous improvement of the financial management system and the internal control

Administration:

• Maintain an up-to-date leave register for the Field office, while providing regular updates to staff about leave days and leave plans as per the HR leave policy.
• Prepare a monthly leave report and send it to HR at the end of the month for reconciliation.
• Receive, review, and register all staff timesheets, ensuring they are correctly filled at the end of each month before sending them to Gulu Head Office
• With support from your supervisor, participate in the recruitment process of Incentive workers at the field level by posting adverts, shortlisting, scheduling interviews, and inviting and interviewing candidates.
• Support in following up on the onboarding process of new hires at field level.
• Support exiting staff in clearance at field level upon request and guidance from the HR Office in Gulu.
• Perform any other duties assigned to you.

Qualifications, Skills and Experience:

• The applicant must hold a degree in business, finance or accounting, or any other related field
• At least three years of experience working experience in finance or accounts in a busy organization
• Computer Skills in Microsoft Office (Word, Excel)
• Proven organizational skills and multitasking under tight deadlines.
• Strong analytical, written, and verbal skills
• High level of integrity
• Good interpersonal skills
• Ability to work in a team.
• We are seeking a results-oriented, highly competent individual with exceptional strategic thinking, organizational, management and communication skills

NB: Commitment to the vision and goals of HAF Uganda, including adherence to the Child Safeguarding Policy, is essential

How to Apply:

All candidates should Email or hand deliver their applications clearly stating the position applying for in a sealed envelope to HAF Uganda Offices in Gulu Head office in Senior Quarters and Palabek field office at the Base camp, Palabek Refugee Settlement. Email: onek.christopher@hafuganda.org

Deadline: 12th April 2024 by 4:30 pm

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