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Job Title:   Stores Officer

Organisation: Nakasero Hospital Limited (NHL)

Duty Station: Kampala, Uganda

About US:

Nakasero Hospital Limited (NHL) is a private hospital in Kampala that opened its doors to outpatient treatment in March 2009 and inpatient treatment, the same year. Our mission is to provide quality medical care to patients, to fill the gap which is created by lack of adequate medical facilities in the country.

Job Summary:   The Stores Officer will be responsible for efficiently managing the hospital’s inventory of medical and non-medical supplies, ensuring adequate stock levels and ensuring the smooth operation of the hospital by receiving, storing and distributing supplies and assets to various departments.

Key Duties and Responsibilities:

• ⁠Procurement planning on a monthly for the stock needed.
• ⁠Receive, inspect, and verify incoming deliveries of both medical & non-medical supplies and assets.
• ⁠Timely receipt of invoices in the system and submission to the payments team
• ⁠Carry out weekly stock checks to ensure accurate stock levels both in the system and physically
• ⁠Ensure proper storage of all the items keeping them off the floor, well labeled and organized for easy visibility.
• ⁠Issue items to user departments in a timely and efficient manner
• ⁠Carry out stock counts, checks and audits as required.
• ⁠Monitor the timely and accurate delivery of supplies to meet departmental needs
• ⁠Maintain accurate records of all incoming and outgoing inventory.
• ⁠Report any discrepancies or damages to received items.
• ⁠Communicate effectively with internal and external vendors and hospital staff.
• ⁠Follow all hospital safety guidelines and infection control protocols
• ⁠Generate regular reports on inventory status, consumption trends and budget adherence.
• ⁠Work closely with other hospital departments, including finance, nursing and administration to understand their needs and provide support.
• ⁠Stay informed about industry best practices and advancements in materials management.

Qualifications, Skills and Experience:

• ⁠The applicant must hold a Bachelor’s degree in Business Administration, Supply Chain Management, or a related field
• Three years of working experience in a busy environment, preferably in healthcare
• Proven experience in supplies management or a similar role, preferably in a healthcare setting
• ⁠Strong organizational and multitasking skills.
• ⁠Excellent communication and interpersonal skills.
• ⁠Knowledge of inventory management and proficiency in Microsoft Office.
• ⁠Familiarity with medical terminology and understanding of healthcare regulations.
• ⁠Ability to work under pressure and meet deadlines.
• ⁠Knowledge of use of Excel tool

How to Apply:

All candidates that have relevant experience, know that they meet the above criteria and have what it takes to excel in the above position, should submit their applications addressed to the Human Resource Manager at the HR office at Nakasero Hospital

Deadline: 8^th March 2024 by 5.00pm.

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