Senior Finance Officer Jobs – Makerere University –Johns Hopkins University (MU-JHU Care Ltd)

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Job Title:   Senior Finance Officer

Organisation: Makerere University –Johns Hopkins University (MU-JHU Care Ltd)

Duty Station:  Kampala, Uganda

Reports to: Finance Accounting Manager

 

About US:

Makerere University –Johns Hopkins University (MU-JHU) Research Collaboration conducts clinical and translational research with a focus on HIV, TB and other conditions which affect the health and well-being of children, adolescents, women and their families. MUJHU was founded in 1988 as a collaboration between researchers from Makerere University and Johns Hopkins University in Baltimore, USA at a time when the AIDS epidemic was at its peak in Uganda, with an initial mission to improve the lives of families infected and affected by HIV through Research, Care and Training. In 2006, the MUJHU Research Collaboration was registered as a not-for-profit entity in Uganda entitled ‘MUJHU Care Limited’ with a continuation of the Collaboration’s vision and mission.

 

Job Summary:   The Senior Finance Officer will be in charge of the performing periodic financial accounting tasks including payments processing, fixed assets management, payroll preparation, accounts reconciliation, filing and document retrieval, and financial reporting.

 

Key Duties and Responsibilities: The holder of this position will work under the direct supervision of the Finance Accounting Manager and will be responsible for the following duties and responsibilities:

Finance and accounting management.

  • Review and process day to day financial requests (payments, receivables, accountabilities) in accordance with IFRS/IAS and MU-JHU institutional policies and procedures.
  • Liaise with internal and external users (i.e. suppliers, staff) in coordination of the missing supporting documentation relating to their financial requests.
  • Prepare on-line payments for review by Financial Accounting Head in compliance with institutional financial policies and procedures and donor policies and regulations with correct coding and supporting documentation.
  • Preparation and prompt settlement of statutory and other payroll deductions (i.e. PAYE, NSSF, VAT, Withholding Tax).
  • Preparation of payroll journal and monthly reconciliation of balance sheet accounts
  • Perform month end closing of transactions (i.e. posting of entries, allocation of shared expenses, completion of adjusting entries).
  • Assist and/or lead with cash flow management and bank reconciliation of accounts.
  • Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
  • Review accountability reports (working advances liquidation or travel report) for accuracy before approval of the Financial Accounting Manager.
  • Work closely with project accounting team to monitor expenses and collections relating to the projects/grants.

Fixed Assets Management

  • Tracking and maintenance of organizations physical assets in an efficient and effective manner
  • Manage, control and maintain an updated fixed assets register including timely tagging of items
  • Prepares relevant reports on all capital assets

Financial Records filing and retrieval

  • Ensure a clear and transparent paper trail is adhered for all financial transactions and that all filing and archiving is in line with institution and donor requirements.
  • Ensure proper books of accounts are kept and a sound archiving (filing and retrieval) system is intact.




Qualifications, Skills and Experience:

  • The prospective candidate must hold a Bachelor’s degree in Accounting or equivalent from a recognised University.
  • A full/part completion of ACCA/CPA certifications is an added advantage.
  • Three years of relevant working experience in a similar capacity with a multi-donor busy institution.
  • Experience working with a clinical research institution would represent an advantage.
  • Must be proficient in the use of Microsoft Applications (desired applications inclusive of Excel, Power Point and Word).
  • Familiarity in the use of computerized accounting packages is required, specific experience with Microsoft Official Dynamics NAV software would be an advantage.
  • The candidate should possess excellent interpersonal and communication skills with ability to prioritize in a demanding environment, multiple accountabilities, and to tight deadlines

 

How to Apply:

All candidates should send their applications with complete C.Vs, including 3 referees and their full addresses or contact Tel No.’s, copies of academic certificates and testimonials, should be hand delivered to: MU-JHU Director Human Resources, through the reception on first floor, MUJHU 1 Building or sent by email (application should not exceed 15MBs) to HR@mujhu.org

 

Deadline: 11th March 2024 by 5.30pm.

 

NB: Only shortlisted applicants will be contacted.

 

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Date Posted 2024-03-04
Valid Through 2024-03-11
Employment Type FULL_TIME
Hiring Organization MU-JHU Care Ltd
Job Location Kampala, Kampala, Kampala , 0256, Uganda

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