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Job Title:  Procurement & Logistics Officer

Organisation: Welthungerhilfe (WHH)

Duty Station:  WHH Country Office in Kampala with frequent travel to other Welthungerhilfe project locations.

Duration: One year contract with possibility of renewal based on satisfactory performance and availability of funds.

About US:

Welthungerhilfe (WHH), founded in 1962, is one of Germany’s largest non-governmental aid and development agencies. We have worked in Uganda since 1986, in partnership with the Government of Uganda, national and local NGOs, jointly improving the livelihoods of the most vulnerable population in rural areas through interventions that increase their Food and Nutrition Security, improve sustainable access to WASH services, innovative youth skilling and women’s empowerment programmes in five regions of Uganda.

As a politically and confessionally independent organization, our value-oriented actions are always based on ethical principles and all our work is led by six core values: Accountability, Courage, Respect, Transparency, Commitment and Curiosity. WHH has an exciting opening for an individual interested in becoming part of our global mission to end hunger around the world:

Job Summary:   The Procurement & Logistics Officer will be a key member of the Procurement and Logistics department at WHH Country Office and contribute to processes of procurement, fleet, stock, oversight of asset management and inventory control in compliance with Welthungerhilfe Policies.

Key Duties and Responsibilities:

Procurement: 

• Prepare and issue Requests for Quotations and bidding documents for assigned procurements per the set threshold requirements for procurement transactions processed at Kampala office.
• Effectively negotiate with suppliers on a wide variety of commodities and services for the best overall value to WHH operations.
• Understand and ensure compliance with national legal guidelines, contracting principles, sourcing and price/cost analysis requirements while upholding Welthungerhilfe regulations and donor regulations in all processes.
• Be a member of the evaluation committee. Prepare bid evaluation reports.
• Support with maintaining proper records for all the procurements handled at country office both in soft and hard copies files.
• Maintaining an updated Supplier and contracts database.
• Prepare and submit to Finance completed transaction files to facilitate payment of service providers in compliance with set regulations.
• Manage the existing framework agreements and LTAs.
• Support with providing information on WHH compliance procedures, support their registration in the e-Tender Portal and providing continuous feedback on what is required.
• Support with Customs clearance for imported items. 

Assets and Inventory Management:

• Support with property management and inventory control, reports, reconciliations for both expendables and non-expendables for Country office and project locations.
• Support with inventory reconciliation and maintain an updated asset and inventory records for country office and the projects.
• Ensure timely reporting on stock status and plan stock replenishments.

Fleet and Travel Management:

• Support with managing the Vehicle Pool and Transportation: Organize allocation and daily availability of vehicle(s) Establish tools for vehicles follow-up: logbooks, technical check-ups use of seatbelts, adherence to speed limits, vehicle booking process and movement monitoring system etc.
• Provide data entry for Fleet wave software reports per set schedule.
• Support with organization of transport and accommodation for visitors – in charge of flight and hotel reservations.

Qualifications, Skills and Experience:

• The ideal candidate for the Procurement and Logistics Expert must hold a minimum of a bachelor’s degree in Procurement and Logistics / Supply Chain and Purchasing Management from a recognized institution.
• Post graduate qualifications will be an added advantage.
• Computer skills on MS Office programs, especially in MS Excel and use of online systems.
• At least 5 years procurement and logistical work experience in multi sectorial setting preferably with international NGOs.
• High integrity and willingness to conduct her/himself transparently.
• A clear understanding of procurement ethics and basic knowledge of business and contracts legalities.
• Experience in working independently and result oriented with ability to multi-task and process information into action as to not delay program activities.
• Very good communication skills both oral and written.
• Good command of English language.
• Excellent interpersonal skills.

How to Apply:

All suitably qualified and interested applicants should submit via email their application letter and detailed curriculum vitae (max. 3 pages) containing contact details and telephone numbers of 3 work related reference persons to uga.kampala.office@welthungerhilfe.de not later than April 03, 2024 at 5:00 pm. Files should be submitted in single email with standard file types like MS Word(.doc) and Adobe Acrobat (.pdf) and should not exceed 2MB.

Please indicate the position for which you are applying in the subject line of your E-mail. Do not attach any scanned certificates to your application.

Welthungerhilfe values diversity and ensures an inclusive, non – discriminatory working environment. We welcome applications from suitably qualified people from all sections of the community.

WHH takes the protection and safeguarding of the people it works with and for very seriously. All staff and others associated with WHH are expected to sign and abide by WHH’s Code of Conduct and related policies (e.g. Safeguarding, Conflict of Interest, Anti-terrorism and Fraud, etc.). Background checks may be part of the recruitment procedure.

Kindly note that only shortlisted applicants will be contacted.

Job applicant’s privacy notice: All the information you provide during the process will only be used for the purpose of progressing your application, or to fulfil legal or regulatory requirements if necessary. We will not share any of the information you provide during the recruitment process with any third parties outside of this purpose.

Deadline: 3rd April 2024

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