The Ugandan Jobline

Job Title:  Operations Manager

Organisation: VVOB International

Duty Station:  Kampala, Uganda

About US:

VVOB is an international NGO with Programmes and projects in 10 countries worldwide. Our head office is based in Brussels, Belgium. When you join VVOB, you become a key player in VVOB’s mission to ensure quality education as a key enabler for achieving the sustainable development goals. We implement our programmes and projects with one shared passion: to ensure the improvement of quality education. Our teams of national and international experts achieve this by providing technical assistance to governmental and other education actors. In doing so, worldwide we ensure capacity building of governmental and other education actors.

Job Summary:   The Operations Manager will be responsible for setting up, managing, executing, monitoring and optimizing our operational systems and guiding the operations team (Finance, Procurement, HR, Logistics). As a key member of the management team, you know how to inspire direct reports to grow and change with us and you easily navigate between operations and strategy.

The Operations Manager reports to the Country Programmes Manager. You are part of and working closely with the other members of a country’s management team and are responsible for the operations department, thus managing all possible direct reports within this department. Furthermore, you work closely together with the operations departments of Head office.

Key Duties and Responsibilities:

• You maintain strengthen and oversee effective systems and procedures for HR management, and you manage HR policies and procedures aligned with global VVOB standards and local law.
• You maintain, strengthen and oversee effective systems and procedures for financial management, reporting and auditing and you manage finance policies aligned with global standards and local law.
• You oversee the procurement, logistics and administrative functions ensuring value, efficiency, and compliance of the organization to local and global policies. You review and manage contracts with suppliers and staff and ensure their compliance with relevant laws.
• You provide strong organizational leadership (on-the-job mentoring, coaching, capacity development, change management) for your direct reports and you foster good relationships with and between partners and teams, supporting a positive organizational culture. Leading by example, you represent our organization towards external stakeholders in your field.
• You have a check-in meeting with the Country Programmes Manager to give updates on any outstanding work, on budget monitoring, HR policies and procedures, procurements and logistics, and budget discussions on any upcoming funding proposals.
• You review and manage contracts with suppliers and staff and ensure their compliance with relevant laws.
• Being part of management, you will share weekly updates in the management meetings on the organisation’s operations systems.
• Check-ins with the operations team for the day-to-day running of the HR, finance and procurements functions.
• You respond to queries sent by the VVOB Finance Director on financial matters.
• You log in to a Teams meeting to touch base with VVOB’s head office HR Advisor, and Finance Director and all the global operations committee to give inter- country updates and share best practices in operations.

Qualifications, Skills and Experience:

• The applicant must hold a Master’s degree in business management, accounting, law, public admin, HR management or related field or equivalent experience.
• Operational management experience in at least 2 out of 3 of the following result areas: Finance, HR, procurement.
• Experience in leading multicultural and effective teams.
• IT expertise: bookkeeping software, Office 365, spreadsheet skills, managing IT systems.
• Language skills: English CEFR Level C1

How to Apply:

All suitably qualified and interested candidates should submit their online application via the link below

Click Here

Deadline: 29th March 2024.

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