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Job Title:  Administrative Support Assistant (Fresher Jobs)

Organisation: Green Africa Youth Organization (GAYO)

Duty Station:  Kampala, Uganda

Start date:  1^st April 2024

About US:

Green Africa Youth Organization (GAYO) is a youth-led gender-balanced Non-Governmental Organization (NGO) that advocates for environmental sustainability and community development. Founded in 2014 in Ghana, GAYO is dedicated to raising awareness, educating, and building the capacity of different stakeholders to adopt sustainable environmental practices that satisfy the needs of the present generation without compromising the ability of future generations to have a good quality of life. As part of the Green Africa Youth Organization’s aim to expand across other African countries, we have established the GAYO in Uganda office to advance the mission of researching to provide solutions to pressing environmental issues through youth empowerment and public education. To achieve its objective, GAYO works with various institutions and multiple levels of governance to implement climate change, circular economy, and disaster risk reduction projects within communities.

Job Summary:   As part of the Green Africa Youth Organization’s aim to expand across other African countries, we have established the GAYO in Uganda office to advance the mission of researching to provide solutions to pressing environmental issues through youth empowerment and public education. The primary responsibility of this role is to provide administrative assistance to ensure the smooth functioning of GAYO Uganda’s operations. This position requires strong organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The Administrative Support Assistant will directly collaborate with the GAYO Uganda Country Manager, providing vital support, while also closely working alongside the Programs Manager to ensure seamless operation and coordination of activities in Uganda.

Key Duties and Responsibilities: The core responsibilities of the role are listed below, however, other correlated duties may be required based on institutional need.

• Provide general administrative support such as managing correspondence, scheduling appointments, and organizing meetings.
• Maintain and update records, databases, and filing systems accurately and efficiently.
• Assist in the preparation and distribution of documents, reports, and presentations.
• Coordinate travel arrangements and logistics for staff members as required.
• Assist in procurement processes by obtaining quotations, preparing purchase orders, and tracking deliveries.
• Assist in the organization of events, workshops, and training sessions by coordinating logistics, sending invitations, and providing on-site support.
• Assist in maintaining office supplies inventory and place orders as needed.
• Support HR processes such as onboarding new employees, maintaining organization/ personnel files, and tracking all records.

Key Outputs/deliverables

• Efficiently managed administrative tasks and processes to support the smooth functioning of the organization.
• Timely and accurate handling of correspondence, records, and documents.
• Well-organized meetings, events, and travel arrangements.
• Effective coordination and communication with internal and external stakeholders.
• Maintained office supplies inventory and procurement records.
• Supported HR processes in compliance with organizational policies and procedures.

Qualifications, Skills and Experience:

• Bachelor’s degree or Diploma in human resource management, Records and Archives management, office administration or related field.
• Communication Skills to effectively interact with stakeholders, partners and team members.
• Proficiency in basic computer skills such as word processing, spreadsheet management, and email management, and familiarity with office software suites like Google Workspace.
• Attention to detail to ensure accuracy in tasks such as data entry, proofreading documents, and maintaining records.
• Organizational Skills in terms of managing schedules, arranging meetings, and maintaining files and records.
• Time Management and ability to prioritize tasks and manage time effectively to meet deadlines and balance multiple responsibilities.
• Experience in financial modelling, budget forecasting, or financial auditing is highly advantageous. This expertise will contribute significantly to the strategic financial planning and efficiency of our operations.

Terms and Conditions 

1. 3-months’ probation period.
2. Working hours: 40 per week (full-time)
3. Paid leave: 21 days in a year
4. Working language: English
5. The employee will receive a monthly net salary of Ugx 400,000

How to Apply:

All candidates should apply online at the link below.

Click Here

Deadline: 20^th March 2024

GAYO will only contact applicants shortlisted for this position. If you do not receive any feedback from GAYO a week after your application, it means you were not successful in this particular position. However, we would recommend regularly checking our website or social media channels for opportunities we continually make available.

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