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Job Title:  Procurement and Administration Officer (Fresher Jobs)

Organisation: Salaam Bank Limited

Duty Station:  Kampala, Uganda

Reports to: Operations Manager

About US:

Salaam Bank Limited stands proudly as a distinguished member of the Salaam Group of companies, a recognized and influential group within the Islamic finance sector in Djibouti. Its venture into the Ugandan financial landscape was characterized by a well-thought-out strategic acquisition of Top Finance Bank Ltd, positioning Salaam Bank as the first fully-fledged Islamic financial institution in the country.

Job Summary:  The Procurement and Administration Officer will effectively manage the purchasing cycle, ensuring that procurement policies and procedures are complied with, negotiating and managing supplier contracts, end-toend tendering process as well as ensuring that in all circumstances the bank secures the best service/product for the best economical price within the Procurement category, as well as contribute to handle all administrative to support the Head office and Branches.

Key Duties and Responsibilities:

Strategy:

• Development and management of key suppliers, internal operation of procurement function and coordination of purchasing with other functions within the bank, and efforts to meet or exceed bank’s expectations.
• Enforcement of all SLAs relating to Procurement and their reviews.
• Carryout business case validations and ensure best value for money.
• Advise Senior Management on all aspects of procurement.

Risk Management and Compliance:

• Ensure compliance of the procurement and vendor management policy and give guidance to internal & external parties on matters regarding the policy
• Manage and respond to all Audit issues raised in regards to Procurement. Maintain an audit ready environment for both internal and external audits

Administrative:

• Procure assets of the Bank in accordance with Top finance Bank’s administrative policies and procedures Manual.
• Manage inventory / stationery and office supplies in accordance to the bank.
• Manage transport and logistics in line with the Bank’s policies and procedures.
• Maintain a register for office assets and ensure that each asset is engraved.
• Analyse request for purchase to determine whether to approve for competitive bids.
• Process invoices and ensure timely payment of suppliers and venders.
• Raise local purchase orders and relate documentation in the procurement process for approved procurement.
• Develop and maintain a suppliers list for quick identification of different suppliers of categories of goods, work and services as when the need arises.
• Ensure vehicles are in sound working conditions at all times and review their cycle maintenance records monthly.
• Review monthly fuel consumption for vehicles and generators to ensure proper utilization
• Ensure sufficient stocks of inventory are held in store to meet forecast demand and establish and implement Re-order level for all inventory stocks held in store.

Departmental planning and operational Management:

• Preparation & implementation of Procurement Plans with key departments
• Preparation of monthly spend reports for Procurement.
• Process Payments for all logistics services, verify that all invoices of goods and services are analysed, approved and paid in time to avoid termination of services and complain from suppliers.
• Identify & Initiate cost cutting measures with the aim of reducing cost without compromising service quality
• Undertake market research as well as bench mark with the market to ensure the bank gets value for money
• Enhance internal customer self-service and building internal customer relationships.
• Ensure that activities and tasks are tracked weekly and a report is shared with the manager.
• Manage vendor on boarding and ensure vendor prequalification documents are maintained and up to date.
• Manage contracts and corresponding SLAs for suppliers checking the validity, renewal, review of the necessary clauses and share the report with the manager for action
• Providing a monthly update on contracts that are due to expire 3 months prior to renewal.

Financial Responsibility

• Responsible for the administration and procurement Budget (CapEx & OpEx)
• Tendering for all the services within Logistics and ensure the prices being used are competitive
• Monitor and review budgets by undertaking cost/budget analysis and highlighting any cost changes.

Qualifications, Skills and Experience:

• Minimum a University Degree preferably Bachelors ‘degree in Procurement, Accounting and Finance or Business administration or any other relevant field.
• Certificate in procurement and logistics management. (CIPs) is an added advantage
• Professional procurement qualification may be an added advantage.
• A minimum of two years of banking experience.

Skills & Experience

• Procurement skills.
• Strong interpersonal and communication skills.
• Administration skills including record keeping and store management.
• Communication (verbal and written) and interpersonal skills and Leadership Abilities.
• Demonstrated competences for accuracy, attention to detail and integrity.
• Analytical and problem-solving skills.
• Microsoft proficiency in word and Excel.
• Execution Skills.
• Excellent Team Spirit.

Business Behaviours

• Excellent communications and engagement skills
• Organisational skills: Ability to priorities, plan, coordinate, work under pressure and without supervision
• Strong skills in stakeholder management and relationship building
• High level of integrity and strong entrepreneurial skills
• Strong skills at relationship building
• Self-drive and initiative
• Strong leadership and people management skills.
• Must be able to clearly communicate with fellow staff and key stakeholders.
• Must possess emotional intelligence and manage emotions in a mature and composed manner as expected.

How to Apply:

All candidates who wish to join Salaam Bank Limited should apply online at the link below.

Click Here

NB: Only shortlisted individuals will be contacted.

Deadline: 4^th March 2024

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