Job Title: Procurement and Administration Officer (Fresher Jobs)
Organisation: Salaam Bank Limited
Duty Station: Kampala, Uganda
Reports to: Operations Manager
About US:
Salaam Bank Limited stands proudly as a distinguished member of the Salaam Group of companies, a recognized and influential group within the Islamic finance sector in Djibouti. Its venture into the Ugandan financial landscape was characterized by a well-thought-out strategic acquisition of Top Finance Bank Ltd, positioning Salaam Bank as the first fully-fledged Islamic financial institution in the country.
Job Summary: The Procurement and Administration Officer will effectively manage the purchasing cycle, ensuring that procurement policies and procedures are complied with, negotiating and managing supplier contracts, end-toend tendering process as well as ensuring that in all circumstances the bank secures the best service/product for the best economical price within the Procurement category, as well as contribute to handle all administrative to support the Head office and Branches.
Key Duties and Responsibilities:
Strategy:
- Development and management of key suppliers, internal operation of procurement function and coordination of purchasing with other functions within the bank, and efforts to meet or exceed bank’s expectations.
- Enforcement of all SLAs relating to Procurement and their reviews.
- Carryout business case validations and ensure best value for money.
- Advise Senior Management on all aspects of procurement.
Risk Management and Compliance:
- Ensure compliance of the procurement and vendor management policy and give guidance to internal & external parties on matters regarding the policy
- Manage and respond to all Audit issues raised in regards to Procurement. Maintain an audit ready environment for both internal and external audits
Administrative:
- Procure assets of the Bank in accordance with Top finance Bank’s administrative policies and procedures Manual.
- Manage inventory / stationery and office supplies in accordance to the bank.
- Manage transport and logistics in line with the Bank’s policies and procedures.
- Maintain a register for office assets and ensure that each asset is engraved.
- Analyse request for purchase to determine whether to approve for competitive bids.
- Process invoices and ensure timely payment of suppliers and venders.
- Raise local purchase orders and relate documentation in the procurement process for approved procurement.
- Develop and maintain a suppliers list for quick identification of different suppliers of categories of goods, work and services as when the need arises.
- Ensure vehicles are in sound working conditions at all times and review their cycle maintenance records monthly.
- Review monthly fuel consumption for vehicles and generators to ensure proper utilization
- Ensure sufficient stocks of inventory are held in store to meet forecast demand and establish and implement Re-order level for all inventory stocks held in store.
Departmental planning and operational Management:
- Preparation & implementation of Procurement Plans with key departments
- Preparation of monthly spend reports for Procurement.
- Process Payments for all logistics services, verify that all invoices of goods and services are analysed, approved and paid in time to avoid termination of services and complain from suppliers.
- Identify & Initiate cost cutting measures with the aim of reducing cost without compromising service quality
- Undertake market research as well as bench mark with the market to ensure the bank gets value for money
- Enhance internal customer self-service and building internal customer relationships.
- Ensure that activities and tasks are tracked weekly and a report is shared with the manager.
- Manage vendor on boarding and ensure vendor prequalification documents are maintained and up to date.
- Manage contracts and corresponding SLAs for suppliers checking the validity, renewal, review of the necessary clauses and share the report with the manager for action
- Providing a monthly update on contracts that are due to expire 3 months prior to renewal.
Financial Responsibility
- Responsible for the administration and procurement Budget (CapEx & OpEx)
- Tendering for all the services within Logistics and ensure the prices being used are competitive
- Monitor and review budgets by undertaking cost/budget analysis and highlighting any cost changes.
Qualifications, Skills and Experience:
- Minimum a University Degree preferably Bachelors ‘degree in Procurement, Accounting and Finance or Business administration or any other relevant field.
- Certificate in procurement and logistics management. (CIPs) is an added advantage
- Professional procurement qualification may be an added advantage.
- A minimum of two years of banking experience.
Skills & Experience
- Procurement skills.
- Strong interpersonal and communication skills.
- Administration skills including record keeping and store management.
- Communication (verbal and written) and interpersonal skills and Leadership Abilities.
- Demonstrated competences for accuracy, attention to detail and integrity.
- Analytical and problem-solving skills.
- Microsoft proficiency in word and Excel.
- Execution Skills.
- Excellent Team Spirit.
Business Behaviours
- Excellent communications and engagement skills
- Organisational skills: Ability to priorities, plan, coordinate, work under pressure and without supervision
- Strong skills in stakeholder management and relationship building
- High level of integrity and strong entrepreneurial skills
- Strong skills at relationship building
- Self-drive and initiative
- Strong leadership and people management skills.
- Must be able to clearly communicate with fellow staff and key stakeholders.
- Must possess emotional intelligence and manage emotions in a mature and composed manner as expected.
How to Apply:
All candidates who wish to join Salaam Bank Limited should apply online at the link below.
NB: Only shortlisted individuals will be contacted.
Deadline: 4th March 2024
For more of the latest jobs, please visit https://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline