Job Title: Cluster Administrative Assistant Locum (Fresher Jobs)
Organisation: Rakai Health Sciences Program (RHSP)
Duty Station: Mpigi, Uganda
About US:
Rakai Health Sciences Program (RHSP) is a collaborative bio-medical research and service delivery organization. RHSP strives to improve the quality of life of the local population through a combination of community-based research, curative services, and prevention strategies in the districts of South-central Uganda.
Job Summary: The Cluster Administrative Assistant locum will support project management by providing administrative (non- technical) support across all program areas in the cluster as appropriate.
Key Duties and Responsibilities:
- Assist with all aspects of administrative management, directory maintenance, logistics, assets/ equipment inventory, storage, and management.
- Ensure that all cluster office meeting minutes are prepared & stored well.
- Support the cluster coordinator in scheduling of appointments and meetings with stakeholders.
- Ensure proper documentation of cluster staff duty attendance.
- Ensure proper stock control and management at the clusters for all supplies.
- Ensure that cluster staff complete their timesheets on a monthly basis.
- Work with the cluster coordinators to develop and administer a monthly transportation schedule(s) that supports field activities & accountability collection.
- Support the cluster coordinator in scheduling, documenting and management of cluster staff leaves.
- Ensure proper storage of administrative documents at the cluster office.
- Participate in the drawing of cluster periodic work plans & budgets.
- Develop a database with contact information of all the stakeholder in the cluster.
- Supervise other support teams within the cluster including sanitary and security officers.
- He/she will support the process of generation of advances & budgets plus collection & reviewing of accountabilities.
- Any other assigned duties in line with your role.
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in Business Administration, Office and Information Management, Secretarial Studies, Education or any other related Administration courses.
- A minimum of two years relevant work experience in administrative work.
- Good secretarial skills, including advanced abilities in word-processing, spreadsheets, filing, and general computer use; knowledge of MS Excel, Word and other common software programs is essential.
- Excellent communication and interpersonal skills; strong writing and verbal skills are essential.
- Knowledge of general office practices and procedures particularly in filing, gathering and compiling information.
- And ability to work independently or with minimal supervision.
How to Apply:
All interested candidates possessing the above attributes can send their;
applications including a cover letter, updated CV with 3 referees, and copies of academic qualifications/certificates (in one document), addressed to the HR Manager to [email protected] Kindly indicate the job title in the subject line of the email. Only online applications will be considered.
Deadline: 24th March 2023
NB: Only shortlisted candidates will be contacted. Any form of lobbying and canvassing will lead to disqualification.
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