Fresher Admin Jobs – Plant Secretary – Nile Breweries Limited

Job Title:  Plant Secretary (Fresher Jobs)

Organisation: Nile Breweries Limited

Duty Station: Jinja, Uganda

 

About US:

Nile Breweries Limited is the leading beverage company in Uganda and a subsidiary of ABInBev, the largest brewing group in the world, provides equal employment opportunities – promoting equality in the company. Our dream is to be the growth engine of AB InBev, creating and sharing superior value.

 

Job Summary:   The Plant Secretary will provide administrative support.

 

Key Duties and Responsibilities:

Front desk management

  • Effective and timely handling of office visitors and maintain a register.
  • Maintain good customer care/relationships between stakeholders and the Company.
  • Call handling & screening.
  • Manage access to the PM / HOD/Manager’s office (only authorized access/safe keeping of keys).

Secretarial Matters

  • Prepare minutes for the PM / HOD/Manager
  • Draft company memos and letters as directed/requested.
  • Maintain efficient record keeping & filling system.
  • Manage PM / HOD/manager’s Incoming & outgoing mail/messages.
  • Keep a contacts database of key stakeholders.
  • Ensuring office cleanliness / Housekeeping/ 5s

Administrative services

  • Efficient and proper handling of company visitors from abroad in matters relating to letters of invitation, travel (pickups & drop-off for airport & office) and accommodation bookings.
  • Book, confirm & Process payments for PM / HOD/Manager & their families’ Air travel, Car hires, Hotel bookings, visa applications.
  • Ensure consistent availability of office supplies (Stationery & refreshments)
  • Arrange & book for meetings, conferences, Reviews – Dates; times and ensuring timely and appropriate facilities (venue) and refreshments.
  • Ensure all office equipment (e.g. printers, projectors) is in good working condition.
  • Handle any department arrangements around Birthdays; Anniversaries; births; deaths.
  • Manage PPE receipts and issuing.
  • Filling & safe custody of company documents

Budgets & Spend Analysis

  • Prepare and/or contribute to the preparation of the plant’s budget.
  • Manage the departmental spend – ensuring costs are posted to the correct codes; handle postings in flow centric; raise GRNs, update Q-docs & follow-up on payments.
  • Where required – prepare and present updates on PM’s departmental spend.
  • Follow up and process all Housing bills [Rent, Electricity, Water, and Refuse].
  • Process all outstanding accountabilities for the PM / HOD/Manager
  • Where applicable process & ensure that all inter – company recharges are done.

Drivers & Vehicles

  • Manage the departmental drivers (Goals, Schedules, CAP, Leave, Overtime)
  • Process Drivers claims in system (carwash, transport refunds, lunch).
  • Keep a log of all department/pool vehicle mileage and maintenance.

VPO

  • Actively participate in driving VPO routines for the plant
  • Support in compiling VPO reports & updates.

General

  • Other duties as may be assigned from time to time.




Qualifications, Skills and Experience:

  • The applicant must hold a good degree from an accredited institution.
  • Valid driving license is a bonus.
  • One year of experience in a manufacturing environment
  • General office skills practice, Secretarial and administrative practice.
  • Trained in advanced computer applications (COSWIN, SYPRO, SAP, Flow centric).
  • Excellent Communication skills
  • Knowledge of problem solving and negotiation skills

 

How to Apply:

All suitably qualified and interested candidates should apply online at the link below.

 

Click Here

 

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Date Posted 2024-03-19
Valid Through 2024-03-26
Employment Type FULL_TIME
Hiring Organization Nile Breweries Limited
Job Location Jinja, Jinja, Jinja, 0256, Uganda

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