Job Title: Plant Secretary (Fresher Jobs)
Organisation: Nile Breweries Limited
Duty Station: Jinja, Uganda
About US:
Nile Breweries Limited is the leading beverage company in Uganda and a subsidiary of ABInBev, the largest brewing group in the world, provides equal employment opportunities – promoting equality in the company. Our dream is to be the growth engine of AB InBev, creating and sharing superior value.
Job Summary: The Plant Secretary will provide administrative support.
Key Duties and Responsibilities:
Front desk management
- Effective and timely handling of office visitors and maintain a register.
- Maintain good customer care/relationships between stakeholders and the Company.
- Call handling & screening.
- Manage access to the PM / HOD/Manager’s office (only authorized access/safe keeping of keys).
Secretarial Matters
- Prepare minutes for the PM / HOD/Manager
- Draft company memos and letters as directed/requested.
- Maintain efficient record keeping & filling system.
- Manage PM / HOD/manager’s Incoming & outgoing mail/messages.
- Keep a contacts database of key stakeholders.
- Ensuring office cleanliness / Housekeeping/ 5s
Administrative services
- Efficient and proper handling of company visitors from abroad in matters relating to letters of invitation, travel (pickups & drop-off for airport & office) and accommodation bookings.
- Book, confirm & Process payments for PM / HOD/Manager & their families’ Air travel, Car hires, Hotel bookings, visa applications.
- Ensure consistent availability of office supplies (Stationery & refreshments)
- Arrange & book for meetings, conferences, Reviews – Dates; times and ensuring timely and appropriate facilities (venue) and refreshments.
- Ensure all office equipment (e.g. printers, projectors) is in good working condition.
- Handle any department arrangements around Birthdays; Anniversaries; births; deaths.
- Manage PPE receipts and issuing.
- Filling & safe custody of company documents
Budgets & Spend Analysis
- Prepare and/or contribute to the preparation of the plant’s budget.
- Manage the departmental spend – ensuring costs are posted to the correct codes; handle postings in flow centric; raise GRNs, update Q-docs & follow-up on payments.
- Where required – prepare and present updates on PM’s departmental spend.
- Follow up and process all Housing bills [Rent, Electricity, Water, and Refuse].
- Process all outstanding accountabilities for the PM / HOD/Manager
- Where applicable process & ensure that all inter – company recharges are done.
Drivers & Vehicles
- Manage the departmental drivers (Goals, Schedules, CAP, Leave, Overtime)
- Process Drivers claims in system (carwash, transport refunds, lunch).
- Keep a log of all department/pool vehicle mileage and maintenance.
VPO
- Actively participate in driving VPO routines for the plant
- Support in compiling VPO reports & updates.
General
- Other duties as may be assigned from time to time.
Qualifications, Skills and Experience:
- The applicant must hold a good degree from an accredited institution.
- Valid driving license is a bonus.
- One year of experience in a manufacturing environment
- General office skills practice, Secretarial and administrative practice.
- Trained in advanced computer applications (COSWIN, SYPRO, SAP, Flow centric).
- Excellent Communication skills
- Knowledge of problem solving and negotiation skills
How to Apply:
All suitably qualified and interested candidates should apply online at the link below.
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