The Ugandan Jobline

Job Title:  Finance and Administration Director

Organisation: Jhpiego

Duty Station:  Kampala, Uganda

About US:

Jhpiego is an international non-profit health organization affiliated with Johns Hopkins University. The group was founded in 1973 and initially called the Johns Hopkins Program for International Education in Gynaecology and Obstetrics, but is now referred to simply as Jhpiego.

Job Summary:   Jhpiego seeks a Finance and Administration Director to provide financial and administrative management for an upcoming USAID-funded Urban Health Activity in Uganda. The project aims to strengthen urban health systems, to improve equitable health outcomes among all urbanites by working with municipalities and city corporations on strengthening urban health systems to provide quality, equitable public health, optimize available resources and strengthen private sector capacity as part of sustainability efforts. The Uganda Urban Health Activity will address poor quality of care, congested public health facilities, uncoordinated referral system, weak community structures, limited private sector capacity, and gaps in enabling environment results in poor health outcomes in Kampala, Mukono and Wakiso. The project will operate over a five-years period. The Finance and Administration Director (FAD) will provide financial and administrative management, overseeing all financial, contractual, information technology, human resources, and procurement aspects for the project. The FAD will ensure that the financial reports are compatible with standard accounting practices and follow Jhpiego and USAID rules and regulations.

This position is contingent upon award from USAID. Uganda nationals are strongly encouraged to apply.

Key Duties and Responsibilities:

• Ensure accurate financial, contractual and administrative reporting of the project compliant with Jhpiego and USAID rules and regulations, and terms and conditions of the award
• Oversee day-to-day coordination of financial activities ensuring cost efficiency
• Maintain and administer an on-site financial accounting and bookkeeping system (QuickBooks) required to assure the integrity and effective performance of financial operations and prepare monthly reports
• Manage all sub-grants, ensuring compliance and reporting of sub-awardee, and building their capacity as needed
• Ensure that Jhpiego human resources and administrative procedures are in place for project
• Oversee project’s day-to-day cash needs, payments, procurement, contracts, sub-grants, reviewing/processing invoices, district office start-up, operation systems, policies and procedures, consultant payments
• Provide guidance to project team members regarding the financial requirements of the project and office operations in compliance with USAID Johns Hopkins University, and Jhpiego procedures and policies
• Lead the development, monitoring, and review of project budgets; review monthly financial analysis and budget vs. expense reports to determine reasonableness of variances and take appropriate actions, as required
• Provide guidance, monitoring and support to project team, including procurement for goods and services, logistical support for local and international travel (including expense reports) for staff and consultants, contracts development and management and maintenance of office inventory
• Facilitate the work of external audits and ensure that financial records are properly maintained and readily available during audits
• Direct and oversee the monitoring and annual auditing of cost-share requirements, tracking and reporting
• Contribute to developing work plans and annual budgets for project activities and local office costs
• Ensure that USAID resources are appropriately directed to project priorities and are in line with project work plans
• Provide financial reports, including pipeline analysis, quarterly project reports, as requested by the donor
• Mentor, support, supervise and manage a team of highly qualified staff and align their efforts in concert with project goals to ensure rapid and sustainable results
• Ensure that Jhpiego human resources and administrative procedures are in place for the project and staff are in compliance. These include time keeping, tracking of leave, sick days, absence, personnel employment records, and other human resources actions

Qualifications, Skills and Experience:

• Master’s degree in Business Administration, Public Administration, Finance, Accounting or relevant field and eight years of finance and administrative experience
• At least twelve years of experience with financial analysis, financial reporting, cash flow analysis, budget development and forecasting, preferably on international health projects
• At least twelve years providing financial planning and management, human resources and procurement for projects in Uganda
• At least eight years or more years of senior-level work experience with USAID or USG funded projects
• Demonstrated experience organizing resources and establishing priorities
• Subcontract or sub-agreement financial management experience
• Knowledge of financing mechanisms – contracts and grants and their relevant terms and conditions
• Experience developing and/or implementing finance and accounting policies, procedures and systems

How to Apply:

All candidates who wish to join Jhpiego should apply online at the link below.

Click Here

Deadline: 7^th March 2024

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