Administration Coordinator NGO Jobs – World Vision International

Job Title:  Administration Coordinator

Organisation: World Vision International

Duty Station: Kampala, Uganda

About US:

World Vision Uganda is a Christian Relief, Development and Advocacy Non-Government Organization dedicated to working with children, families and communities to overcome poverty and injustice. We currently work in over 41 districts in Uganda. World Vision is committed to the protection of children and we will not employ people whose background is not suitable for working with children. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. “Our Vision for every child, Life in all its fullness.  Our prayer for every Heart, the will to make it so.”

Key Duties and Responsibilities:

• Organize offices’ cleaning and monitor compliance with the cleaning schedule by the contracted supplier of cleaning service
• Plan for office minor maintenance and repair in a cost-effective way and follow up with finance of bills and invoices payment (water, electricity, telephones, rent, etc.)
• Effectively facilitate bookings and needed settings/materials needed items for meetings are available in contracted hotels, ensure consumed bills are settled timely
• Ensure office meeting venues are well arranged and equipped with all necessary items (water/tea/coffee, projectors, notebooks and pens)
• Monitor inventory office supplies and purchase new material for offices per needs and available budget.
• With support from mechanic drivers, ensure regular maintenance and occasional repairs of the generator at national and field offices are done timely and properly
• Facilitate booking of e-tickets for international and national staff; accommodations, meals, and vehicle transport for visitors; and appointments for security briefing and child protection orientation.
• Provide daily supervision to the receptionist and carry out performance evaluation for staff under his/her supervision
• Ensure development and/or implementation of new initiatives for efficient service delivery in the administration sub-department
• Manage contracts to ensure they are valid, and advance payments are timely recovered
• Perform any other task assigned by his/her supervisors.

Qualifications, Skills and Experience:

• The applicant for the World Vision job must hold a Bachelor’s degree in Business Administration, Procurement, Marketing, Logistics, and other related fields.
• Extensive knowledge of NGO/Humanitarian Administration operations and management

Applicant Types Accepted: Local Applicants Only

How to Apply:

All suitably qualified candidates are encouraged to submit your application and complete Curriculum Vitae by applying online through visiting World Vision International’s e-recruitment jobs portal at the web link below.

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