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Job Title:   Executive Officer (Admin Jobs)

Organisation: National Forestry Authority (NFA)

Duty Station:  Kampala, Uganda

Reports to: Executive Director

About US:

The National Forestry Authority (NFA) is a Government agency established under the National Forestry and Tree Planting Act, 2003 as a corporate body responsible for sustainable development and management of Central Forest Reserves (CFRs) and provision of technical support to stakeholders in the forestry sub-sector. NFA’s vision is “A sufficiently forested, ecologically stable and economically prosperous Uganda”, while its Mission is “To manage Central Forest Reserves on a sustainable basis and to supply high quality forestry- related products and services to Government, local communities and the private sector”.

Job Summary:   The Executive Officer will provide professional and administrative support to the Executive Director and the Board of Directors for effective performance.

Key Duties and Responsibilities:

• Receive documents and prepare briefs in regard to meetings, trips, events and other related activities for the Executive Director and Board.
• Follow up actions in the ED’s office in line with the plans and decisions made.
• Ensure timely preparation of reports, briefs, speeches and talking points on various issues pertaining to the office of Executive Director and Board of Directors.
• Undertake research on assigned matters and prepare summaries for the Executive Director’s attention and action.
• Manage the Executive Director’s diary and related logistics to ensure that s/he meets timelines in the execution of his/her duties.
• Act as a liaison officer with the external stakeholders and respond to their inquiries, queries, complaints and provide technical advice to them in conformity with the NFA Tree Planting Act and ED’s decisions.
• Support the ED in organising, arranging and coordinating matters of Board and Management meetings.
• Coordinate domestic and international travels for the Executive Director and Board.
• Budget and monitor expenditure in ED’s office and coordinate use of resources in line with financial and operational guidelines.
• Review intelligence information from informers and forward to the relevant responsible centres and generate reports to the ED in line with the organizational procedures.
• Prepare quarterly work plans and timely performance reports for the Executive Director.
• Perform any other official duties as may be assigned by the supervisor.

Qualifications, Skills and Experience:

• Possession of an Honors Bachelor’s degree in either Secretarial, Office Management, Public Administration, Business Administration (Management option) or Law from a recognised institution.
• Should have a minimum of at least three (3) years working experience in office administration as Executive Assistant/Personal Assistant to an Executive Officer in a reputable organisation.
• Planning, Organizing and coordinating skills
• Records and information management
• Confidentiality
• Excellent multitasking abilities
• Professionalism, integrity and honesty
• Team work abilities and cheerful personality
• Good customer care and time management
• Excellent written and verbal communication
• Effective Problem solving and decision making.
• Ethics and integrity
• Concern for quality and standards
• Accountability

How to Apply:

All suitably qualified and interested candidates should submit their applications, certified copies of academic certificates, transcripts and curriculum vitae giving full details of applicants’ education, qualifications, experience (with evidence), present salary, three referees with their full postal address, e-mail and telephone contacts as well as the candidate’s full address and e-mail to the address below or send soft copies to recruit@nfa.go.ug

Applications should be addressed to:

The Executive Director

National Forestry Authority

Plot10/20 Spring Road, Bugolobi

P.O. Box 70863, Kampala-Uganda

Tel: 0312 – 264035/6; 0414-360400

Deadline: 22^nd March 2024

NB: Only shortlisted candidates will be contacted. Any form of lobbying will lead to automatic disqualification. NFA is an equal opportunity employer and women are encouraged to apply.

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