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Job Title:   Accounts Officer 

Organisation: Infectious Diseases Institute (IDI)

Duty Station: West Nile, Uganda

Reports to: Accountant

About US:

Infectious Diseases Institute (IDI) is an independently governed institute within the College of Health Sciences at Makerere University and has the mission “To strengthen health systems in Africa, with a strong emphasis on infectious diseases, through research and capacity development.” IDI has operations across Uganda as well as in a number of other African countries and has a staffing of over 1,000 managing multiple projects in research, clinical services, public health and training.

Job Summary:   The Accounts Officer will manage and maintain accounting records, including accounts payable and receivable, general ledger, and other financial data. Reconcile bank statements, and other financial accounts regularly. Prepare and analyze financial statements to provide insights and recommendations to the Accountant

Key Duties and Responsibilities:

• Verifies the accuracy/completeness of requests, accountabilities, other support documentations, approvals and support for Mobile money payments processing
• Prepares and or reviews monthly journals analyzing financial information used, general ledger accounts, cost centers and project codes for posting in Navision.
• Carry out monthly closing process and reconciliation of Mobile money wallets/accounts, timely replenishments, payables, receivables and bank account reconciliations
• Reviews accounting documents to ensure accuracy of information and calculations and makes or directs correcting entries. In addition, analyze transactional processes and identify areas where additional accuracies and efficiency can be achieved.
• Support the management and tracking of project assets as guided by IDI asset management policy with periodic asset verifications, cash counts and stock counts at IDI and/ or field offices.
• Respond to enquiries both internal and external and checks accounting transactions to locate and resolve discrepancies
• Identifies internal controls that require improvement and suggests appropriate policy and procedure modifications for improved internal control. Ensures that all financial systems provide adequate audit trail and documentation.
• Ensures that all documents are achieved and maintained in a safe and secure manner for the time periods indicated by the finance policy
• Assists the senior officers obtain support documents, prepares analyses of project accounts for IDI’s mainstream and projects specific audits.
• Ensures all Audit paper work is properly archived at the end of each Audit
• Review of monthly payrolls
• Compilation of VAT reports to Donors
• Sending monthly Transaction Details to the Grants Team
• Supporting billing, reconciliations and periodic financial reports for assigned projects and Business Units.

Qualifications, Skills and Experience:

• The applicant must hold Bachelor’s degree in Accounting or Finance
• Three years of experience in a similar role
• Strong technical accounting skills and proficiency with Navision accounting software
• Excellent analytical and problem-solving skills
• Ability to work independently and as part of a team
• Strong communication and interpersonal skills
• Attention to detail and accuracy
• Ability to multitask and prioritize workload effectively
• Knowledge of local, state, and federal financial regulations
• Strong Microsoft Excel skills preferred

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Deadline: 18^th March 2024

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