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Job Title:   Procurement Officer

Organisation: Makerere University –Johns Hopkins University (MU-JHU Care Ltd)

Duty Station:  Kampala, Uganda

Reports to: Senior Grants and Procurement Manager

About US:

Makerere University –Johns Hopkins University (MU-JHU) Research Collaboration conducts clinical and translational research with a focus on HIV, TB and other conditions which affect the health and well-being of children, adolescents, women and their families. MUJHU was founded in 1988 as a collaboration between researchers from Makerere University and Johns Hopkins University in Baltimore, USA at a time when the AIDS epidemic was at its peak in Uganda, with an initial mission to improve the lives of families infected and affected by HIV through Research, Care and Training. In 2006, the MUJHU Research Collaboration was registered as a not-for-profit entity in Uganda entitled ‘MUJHU Care Limited’ with a continuation of the Collaboration’s vision and mission.

Key Duties and Responsibilities:

• Implement procurement as per approved MU-JHU guidelines, policies & procedures. This includes primary responsibility in coordination and facilitation of the procurement requirements, sourcing of quotations, organize and recommend appropriate selection procurement process, creation of Purchase Orders, Development and formulation of purchasing procedures and practices as required.
• Ensure that a transparent and responsive procurement process is implemented and maintained.
• Ensuring that all procurement is done at the best value possible, while maintaining the quality of the product.
• Maintain Vendor information for regularly purchased items and be informed of current local market trends.
• Provide advice and guidance to users on procurement matters, and coaches users on relevant processes (i.e. User specifications, Requests for Proposals (RFP), Requests for Quotations (RFQ), bid evaluation criteria other competitive procurement tools) to ensure user needs are met to ensure MU-JHU obtains best value, and to ensure procurement processes are transparent
• Prepare monthly summary reports on the procurement (e.g. monthly score cards), identifying problems in operations and solutions proposed. Work closely with the disposal committee to ensure that disposal procedures for physical inventory are followed.
• Maintain a centralized filing system for all procurement related source documents – both hard copies and electronic copies
• Adhere to attain set timeline in procurement of Goods/ services procured as per MU-JHU procurement policy/guidelines and best practice.
• Monitor contracts and vendor performance and consult with vendors and/or user departments to implement corrective action when required.

Qualifications, Skills and Experience:

• The ideal candidate must hold a Bachelor’s degree in Procurement, BSc degree in supply chain management or equivalent from a reputable institution of higher learning.
• A relevant professional qualification such as CIPS would be an added advantage. NIH/USAID and other donor regulations certifications in procurement are an added advantage.
• Two years of work experience in Procurement, Stores and Logistics in a similar role from a related research/medical oriented organization/company.
• Knowledge of Procurement regulations both national and international to promote compliance is required while familiarity with US government Procurement regulations is an added advantage.
• We seek a motivated professional who possess high level professional integrity with the ability to work independently, demonstrating good judgment.
• Strong analytical, negotiation, and presentation skills with the ability to work comfortably at tactical operation levels with excellent communication and computer skills and good interpersonal relationships.
• Competent in spoken and written English.
• Competent use of Microsoft packages especially spreadsheets and ERP.
• Good communication and interpersonal skills.
• Remains productive when under pressure.
• Demonstrates a systematic and efficient approach to work.
• Exemplify integrity with zero tolerance to unethical acts.

How to Apply:

All candidates should send their applications with complete C.Vs, including 3 referees and their full addresses or contact Tel No.’s, copies of academic certificates and testimonials, should be hand delivered to: MU-JHU Director Human Resources, through the reception on first floor, MUJHU 1 Building or sent by email (application should not exceed 15MBs) to HR@mujhu.org

Deadline: 15^th February 2024 by 5.30pm.

NB: Only shortlisted applicants will be contacted.

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