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Job Title:    Procurement Assistant   

Organisation: Amref Health Africa

Duty Station: Kampala, Uganda

Reports to: Procurement Officer

About US:

Amref Health Africa is the largest international health development organization based in Africa. With headquarters in Kenya, Amref Health Africa has offices in Ethiopia, Uganda, South Sudan, Kenya, Tanzania, Southern Africa and Western Africa providing services to over 30 countries. Working with and through African communities, health systems and governments, Amref Health Africa aims to close the gap that prevents people from accessing their basic right to health. Amref Health Africa is committed to improving the health of people in Africa by increasing sustainable health access to communities in Africa through solutions in human resources for health, health service delivery, and investments in health. Our Vision is Lasting Health Change in Africa.

Job Summary:   The Procurement assistant will support the procurement unit in its daily operations in order to realize the organizational strategic objectives.

Key Duties and Responsibilities:

Coordination of Procurement Processes

• Receive all incoming requisitions and co-ordinate the flow in an effective and efficient manner using the laid down procedures.
• Follow up with suppliers on the sourcing process to ensure timely delivery to end user.
• Maintain an updated supplier’s database.
• Prepare Local Purchase Orders and send them to suppliers

Tender Processes

• Assist in preparation  of  tender  documents  and  soliciting  of tender/quotations.
• Assist in the establishment of appropriate frameworks to enable improved organizational efficiency.
• Carry out analysis of quotations and prepare relevant reports.

Internal and External Relations

• Assist in fostering good business relationships between suppliers and internal
• Answer incoming queries regarding outstanding procurement requests.
• Preparing reports for the Tender Committee.

Contract Management

• Assist in managing contracts with suppliers of goods and services.
• Assist in risk analysis of contract conditions, costs and sub-contracts.
• Prepare donor reports on procurement matters.

Filing and Documentation    

• Responsible for filling registry of purchases related documents.
• Develop various reports as required by the department and users.

Tender Committee Reports

• Prepare monthly reports for tender committee approvals (through minutes and via emails).

Preparation of RFQs and Quotations Analysis

• Prepare RFQs for PRs raised on a daily basis.
• Prepare quotations analysis for  quotations  received  for  Procurement Officer’s approval.

Taking of Evaluation Minutes and Tender Openings

• Prepare tender opening and evaluation minutes as assigned and ensure the participants duly sign them.

Disposal of Assets Reports    

• Prepare reports/minutes for disposal of used motor vehicles and assorted items as and when assigned.

Qualifications, Skills and Experience:

• Bachelor of Procurement and Logistics, Bachelor of Procurement and Supply Chain Management
• (Member of Chartered Institute of Procurement and Supply (CIPS)
• Minimum of three (3) years’ experience in the procurement function.
• Procurement analysis.
• Supply chain management.
• Report writing.
• Excellent oral and written communication skills.
• Analytical and attention to details.
• Good coordination, problem solving and networking skills.
• Team player.
• Strong interpersonal skills.
• High integrity and honesty.
• Ability to work under minimal supervision.
• Ability to work under pressure.
• Hard working and result oriented.
• Ability to write clearly, concisely and in a logical manner.

How to Apply:

Interested? Please visit our website the link below to make your application. You will be directed to our online portal where you will need to create an account in order for you to be able to submit your application. Your application should include a cover letter detailing why you are the best fit for this position and your CV with relevant skills and experience.

Click Here

Deadline: 19^th February 2024

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