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Job Title:   Finance Graduate Trainee (No Experience Jobs)

Organisation: Food for the Hungry (FH/U)

Duty Station:  Kampala, Uganda

About US:

Food for the Hungry (FH/U) is a Christian international relief and development organization that has been working in Uganda since 1989. FH is currently operating programs in Asia, Latin America and Africa with support offices in the UK, Canada, Switzerland, Sweden, United States of America and Japan. FH’s primary goal is to end all forms of poverty World-wide. In Uganda, FH is operational in the Districts of Adjumani, Kitgum, Lamwo, Kole, Kween, Mbale, Namutumba and Amudat Districts implementing programs in four main sectors of Education; Food Security and Livelihoods; Health/Nutrition and Disaster Risk Reduction; with the Head office located in Kampala.

Job Summary:   The Finance Graduate Trainee position is an opportunity for Coaching, Learning and preparing for filling up vacant positions that may arise in line with justifiable organizational needs. The primary aim of the graduate program is to ensure mutual benefit for the trainee and the organization, the Finance Graduate Trainee will be responsible for supporting the Finance Officer in Preparing Accounts Journals, Filing of Finance documents, reviewing Petty Cash transactions, Preparing Payment Vouchers and handling correspondences between finance and other departments. He/she will help to ensure compliance with FH Policies and Procedures.

Key Duties and Responsibilities:

Financial Management

• Ensure ALL old finance documents are arranged and scanned for Archiving before destruction.
• Maintain the Kampala Office Petty Cash ensuring payments are made on approved requisitions.
• Support in preparation of monthly Petty Cash and Program Advance journals for Kampala support office transactions.
• Timely preparation of payment requisitions, ensuring all deductions have been well calculated and before payments are made.
• Ensuring that all invoicing information in the Odoo system is well captured before forwarding for posting.
• Review Petty Cash transactions and ensure that they are properly coded.
• Review and Track Prepaid Fuel Account.
• Ensures that all cash receipts are deposited to the Bank within 24hrs of receipt.
• Monthly reconciliation of the WHT and the Accruals balances ensuring they are up to date.
• Manage the retrieving of all information (hard copies) to ensure clean audit and program statutory audits, internal organizational audits and donor driven audits.
• Support the timely review and organizing of staff accountabilities
• Support in scanning documents for regional/other review.

Administration

• Ensure there is Proper Records Management especially filing of all FHU finance documents at all times and proper finance stores management.
• Maintain a payment tracker for time taken for a payment to be processed.
• Act as the finance focal point in liaison with other departments to ensure that relevant supplies, equipment and information required for Finance operations is in time.
• Perform any other tasks assigned by the Finance Officer.
• Ensure there is compliance with FHU finance policies and procedures

Qualifications, Skills and Experience:

• Candidate must have a bachelor’s degree in Finance and accounting or related discipline from a recognized university or institution.
• Excellent computer skills in MS word, excel, PowerPoint, Access and Internet.
• Vibrant personal relationship with Christ, understands and applies FH Foundational Principles and Vision and Mission
• Develops and maintains good working relationships with colleagues.
• Effectively and efficiently manages all resources entrusted to him/her for work purposes
• Maintains an attitude and behavior in accordance with FH values and principles
• Complies to all finance, personnel, procurement and administrative policies of FH
• Language: Proficiency in spoken and written English is essential.

How to Apply:

All suitably qualified candidates are encouraged to apply by Clearly stating the position applied for in the Subject line and submitting only electronic copies in one pdf file not more than 25MB of an application letter, a detailed CV, contact telephone numbers, copies of relevant testimonials/certificates, names/contact details of three referees, addressed to:

The Human Resources Manager, Food for the Hungry Uganda Email: recruitment-fhuganda@fh.org

Deadline: 13th February 2024

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