The Ugandan Jobline

Job Title:   Grants and Contracts Coordinator

Organisation: Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda)

Duty Station: Kampala, Uganda

About US:

Baylor College of Medicine Children’s Foundation -Uganda (Baylor-Uganda) is an indigenous not-for-profit child health and development organisation affiliated to the Baylor College of Medicine International Paediatric AIDS Initiative (BIPAI), a Network of paediatric HIV/AIDS care and treatment Children’s Clinical Centres of Excellence and international program offices in 11 countries across Africa and Eastern Europe.

Job Summary:   The Grants and Contracts Coordinator will primarily be responsible for budgeting, monitoring compliance, reporting processes and contracts management of sub-awardees to Baylor-Uganda under an anticipated UK government grant. He/She will support allocating, tracking, and reporting on donor funds. Additional responsibilities include managing administrative details of grants, managing the donor database, tracking the activities and budgets, and working with program staff in preparing reports, budgets and financial reporting.

NOTE: This is a contingent advert and its progression is dependent on the award of the anticipated grant.

Key Duties and Responsibilities:

• Assist in developing fiscal year budgets and individual grant budgets for all projects and assist with institutional budgeting.
• Maintain a good understanding of the UK government/donor policies, regulations, and procedures.
• Ensure the grant is well administered and that program, subgrantees and support teams are fully informed of relevant donor compliance regulations and procedures to support on-track, on-time, and on-budget implementation.
• Review all vouchers and support documents relating to the project to ensure completeness and compliance with the donor requirements.
• Support financial performance tracking of the grants (including sub-grantees) and ensure that reporting guidelines are met as stipulated per grant agreement and expenditure tracking as specified per grant agreement or project.
• Prepare timely financial reports, as required – ensuring excellence in reporting content and format; produce the quarterly Financial Reports Monitor for all sub-grantees involved.
• Present financial information relating to the grant regularly to the project management team.
• Support in grant revisions, modifications, no-cost extensions, or budget realignments.
• Prepare financial projections relating to the grant.
• Manage a consistent hard copy / electronic filing structure and system for financial information (including sub-contracts) related to the grant.
• Respond to ad hoc issues in post-contract management and support the project management team in addressing any financial issues relating to the grant portfolio.
• Participate in annual institutional audits.
• Perform ad hoc financial analysis, particularly related to grant tracking.
• Perform any other duties as may be delegated by the Project leadership.

Qualifications, Skills and Experience:

• Minimum of a Bachelor’s Degree in Economics, Accounting/ Finance or related professional training in grant reporting, ACCA, or CPA.
• A Master’s Degree in a related field is an added advantage but not a prerequisite.
• At least six years of progressively responsible work experience, preferably in grants administration; experience with accounting and general ledger analysis is a plus financial analytical skills are highly preferred.

How to Apply:

All suitably qualified and interested applicants should apply online at the link below.

Click Here

Note:

• Applications should include a cover letter, CV, daytime telephone contact, three traceable professional references and certified UNEB certificates as well as certified University Transcripts
• You must have at least a credit 6 in MATHEMATICS and ENGLISH at Ordinary Level (UCE).
• Only shortlisted candidates will be contacted for interview. Please note only shortlisted candidates will be contacted.

Deadline: 1^st March 2024

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