Job Title: Finance Assistant
Organisation: Heifer International (Heifer)
Duty Station: Jinja, Uganda
About US:
Heifer International (Heifer) is a non-profit, humanitarian organization dedicated to ending world hunger, poverty and saving the earth. HI works with resource limited families around the globe to become self-reliant. Since it begun in 1944, Heifer International has worked directly with 7 million families in more than 125 countries.
About Master Card Foundation Project:
Heifer Project International in Uganda is set to implement a 5-year project funded by the Master Card Foundation under its program the Young Africa Works. The project seeks to improve socio-economic wellbeing and resilience of young people in the Busoga sub-region by 2029. The project target is to reach 250,000 young people between 16-35 years (70% females and 3% youth with disabilities). The project will achieve this target by facilitating collaboration with like-minded partners to include The Consortium for Enhancing University responsiveness to Agribusiness Development Limited (CURAD), The Federation for Small & Medium Enterprises (FSME), Financial Sector Deepening Uganda (FSDU) and ASIGMA group.
Job Summary: The Stimulating Agribusiness for Youth Employment Project Finance assistant will be based at the project regional office and reporting to the SAYE Project Accountant. The job holder will play a significant role in strengthening of core global systems by ensuring proper accounting and reporting of project resources in project implementation. She/ He will support the project finance team in areas of cashiering, records management and ensuring that financial procedures are accurately implemented in accordance with Heifer’s policies and procedures.
ESSENTIAL CHARACTER TRAITS: Detail-oriented, trustworthy, mathematical and accounting Keenness, well-organized, analytical, enthusiastic, accountable, and values-oriented.
Key Duties and Responsibilities:
Working closely with the SAYE accountant to ensure that project transactions are properly coded and registered in Agresso on a daily basis (35%)
- Receive, record and check all invoices and accountabilities from staff/partners for accuracy and completeness.
- Accurately code and register Account Payables & Accounts, Receivables transactions on a daily basis.
- Participate in month end activities and ensure all transactions are recorded by 7th of every month.
- Check accounting discrepancies and recommend corrective measures.
- Review staff accountability expense submissions.
- Report any practice that is contrary to the approved Heifer financial procedures.
Processing of payments and follow up on all project disbursements to ensure timely execution and effectiveness. (30%)
- All project staff requests for funds processed according to Heifer’s operating procedures.
- All finance documents received and recorded in the register book.
- All duly authorized and complete invoices/requests processed within 2 working days majorly using the online banking and mobile money platform.
- Payment confirmation shared with administrator/ requestor within 2 days of processing the payment.
- Provide updates on payments and ensure proof of payment is duly filed.
Manage a functional and organized office finance filling system to ensure that the project documents and records are appropriately filed and secured for easy retrieval. (10%)
- Financial files created for the project.
- All relevant project documents filed on a daily basis.
- Monthly updated partner and hub personnel and tax file.
Scanning and uploading vouchers into Agresso and Laserfiche platform (20%)
- All vouchers are scanned daily as per Heifer policy.
- All scans are checked for accuracy and completeness before submission.
- All scans are uploaded into Agresso every week and for month end, all scans uploaded by 9th of every month.
- Mastercard Foundation scans prepared, labelled and categorized as per the Foundations guidelines by 12th of every month.
- All scans including approved partner monthly reports uploaded to Laserfiche.
- May perform other duties as assigned (5%)
Qualifications, Skills and Experience:
- The applicant must hold a Bachelor’s degree in accounting, Finance, Business administration or its recognized equivalent with three (3) years of experience working in a similar role. Part II qualification of any professional course ACCA, CPA is a must and (3) years ’experience in a non-profit organization.
- Strong numeracy and analytical skills.
- Excellent organizational and time management skills.
- Knowledge of the non-profit sector and the context to which non-profit organizations operate.
- Strong problem-solving skills.
- Strong English language skills-oral and written.
- Computer proficient in word processing, spreadsheets, electronic mail software, and knowledge of accounting software (e.g. MS Office Suite, ERP Accounting packages such as Agresso, Sun Systems,
- Excellent keyboarding skills.
- Understanding of donor financial policies and procedures.
- Working with sensitive information and maintaining confidentiality.
- Ability to manage and execute multiple tasks with minimum supervision while sometimes meeting inflexible deadlines.
- May require constant sitting, working at a computer for extended periods of time.
- Excellent interpersonal skills with the ability to work cooperatively, tactfully and diplomatically with a culturally diverse group of people.
- Ability to produce accurate documents in a well-designed and attractive format with superior attention to detail.
- May require occasional bending and lifting of upto 20 pounds (9kgs) floor to waist.
- Ability to operate all standard office equipment including photocopiers, scanners, fax machines and printers.
- Ability to establish priorities, achieve deadlines and make sound judgments.
- Ability to perform as an effective team member and work cooperatively with a diverse staff.
- Constant telephone, face to face and electronic communication with colleagues and the general public.
How to Apply:
All suitably qualified and interested applicants should apply online at the link below
Deadline: 26th February 2024
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