The Ugandan Jobline

Job Title:  Office Assistant (2 Fresher O’ Level Jobs)

Organisation: ACORD-U (Agency for Cooperation in Research and Development – Uganda)

Duty Station: Karamoja, Uganda

About US:

ACORD-U (Agency for Cooperation in Research and Development – Uganda) is an indigenous Non-Governmental Organization (NGO) working for social justice and development. ACORD has been working in Uganda since 1979 with operations in over 25 districts across Uganda. The ACORD-U works in conjunction with people who have been denied their basic rights, helping to better understand, to challenge, and to change the situation in which they find themselves.

Job Summary:   The Office Assistant will report to the Project Accountant and will provide support to the entire team in the office.

Key Duties and Responsibilities:

• Provide cleaning services to AMS Project Office, each working day and occasionally over the weekend as agreed with the supervisor to ensure a tidy and organized work environment for all employees.
• Keeping all areas of the office clean, including kitchen, clean and dry at all times. This includes washing. Dusting, polishing, emptying dust bins, and sweeping as appropriate.
• Thoroughly clean office furniture, windows, equipment (phones, copiers, printers, etc.), to remove cobwebs, dust from all surfaces and corners.
• Ensure that all cleaning materials and equipment are maintained in a safe, clean and efficient working condition and kept in the right place after use.
• Ensure the kitchen is stocked with tea, coffee, sugar, milk and other supplies; prepare tea and other refreshments for visitors as requested by the supervisor.
• With support from the supervisor, make monthly requests for supplies, receive purchases from the store and effectively use them to meet the desired goals.
• Conduct spot checks around the office and ensure that tidiness is maintained at all times.
• Ensure that the supervisor is aware of the need for repair or replacement of materials and equipment including all furniture and fittings for the satisfactory performance of assigned duties.
• To be responsible for your own health and safety and that of anybody else who may be affected by your acts or omissions.
• Ensure offices are locked up and ACORD-Uganda property is secure before leaving.
• Maintain confidentiality at all times during and after duty.
• Perform any other activities assigned by the supervisor and other staff in line with the office support function.

Qualifications, Skills and Experience:

• The applicant must hold an Ordinary or Advanced Education Certificate.
• The applicant for the Office Assistant job must have two years of work experience in a similar position and in a similar work environment.
• Practical experience in customer care and highly motivated about work.
• Able to work with minimum supervision
• Well-organized with ability to follow oral and written instructions
• Good command of English with strong communication and interpersonal skills

How to Apply:

All suitably qualified and interested candidates should submit their application letters and CVs bearing three references with, full residential and contact details (telephone and e-mail) as well as photocopies of academic documents and national identity card to the following email: hr@acorduganda.org

Applications should be addressed to: The Country Director, ACORD Uganda, P.O Box 280 Kampala-Uganda, Plot 1272, Block 15 Nsambya, Ggaba Road

NB: Only short-listed candidates will be contacted. If you do not hear from us within a week of the closing date, please assume that you have not been successful on this occasion.

Deadline: 16th January, 2024 by 5:00pm.

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