The Ugandan Jobline

Job Title:    Receptionist (Fresher Job Opportunities)

Organisation: ASAAK Financial Services

Duty Station:  Kampala, Uganda

Reports to: HR & Branch Manager

About US:

Asaak Financial Services has developed a revolutionary mobile system and pair it with extraordinary customer service to offer financial products that can be accessed anywhere, without the hassle or judgement of traditional institutions. Our products are designed meet clients at their level.

Job Summary:   The Receptionist will provide front office and administrative support to the branch office in line with the company vision, mission and guidelines.

Key Duties and Responsibilities: The employee’s duties and responsibilities shall include but not be limited to:

• Receive and guide all visitors to the relevant staff in the branch office in line with the office guidelines.
• Answer and address incoming/outgoing phone calls and deliver messages accurately and completely in line with the office guidelines.
• Organize courier deliveries and manage the delivery of documents to different entities.
• As the first point of contact, alert the administration of any incidents/ suspicious activity that may pose a security risk to the office or staff in line with company guidelines.
• Maintain clean office premises and a hygienic environment for staff and visitors by complying with office procedures, rules, and regulations;
• Perform necessary documentation and filing.
• Organize and schedule meetings and appointments appropriately to avoid conflict;
• Provide administrative support to all staff through filing, photocopying, generating reports and presentations in line with office requirements.
• Provide secretarial support through taking minutes of meetings, managing accountability and capturing financial records in the accounts system for easy audit by the accounting team.
• Receive, store, issue store supplies and ensure proper management of the branch office store in line with the administrative guidelines
• Supervise, evaluate and monitor the performance of the office assistant, and caretaker by giving constructive feedback, mentoring and coaching in line with HR guidelines.
• Perform any other duties as assigned by your supervisor.

Qualifications, Skills and Experience:

• The applicant must hold a Diploma in Secretarial Studies, Office Management or related Bachelor’s degree
• At least one year of related experience in a busy working environment
• Basic knowledge of Ms. office software & computer applications
• Good oral and interpersonal skills
• Hands-on experience in handling office equipment e.g. printers, telephones
• Fluency in Lusoga will be an added advantage

How to Apply:

All suitably qualified and interested applicants should send via e-mail their complete applications with a cover letter, curriculum vitae, copies of academic credentials and contact information for 3 professional references addressed to

The HR & Administration office,

Asaak Financial Services

careers@asaak.co

Deadline:  2^nd February 2024 by 5:00 pm

NB: While we thank all applicants for showing interest, only short-listed candidates will be contacted for interviews.

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